Assistant Project Manager

Jones Lang LaSalle Incorporated; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Novated Lease for EV cars

Paid time off for volunteer work

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Project Manager to contribute independently to multiple projects in Brisbane. You will support delivery from initiation to handover, coordinating with senior team members and ensuring on-time, within-budget outcomes.

Ideal candidates will have construction/project coordination experience, strong budgeting and negotiation skills, and proficiency with MS Office, SharePoint, and MS Project.

Qualifications

• Experience supporting or coordinating construction, fit-out, or capital projects.
• Knowledge of budgeting, cost reporting, and cash flow management.
• Proficiency with MS Office, SharePoint, and Microsoft Project.
• Understanding of the legal/commercial environment affecting project planning and delivery.
• Ability to conduct commercial negotiations with contractors, suppliers, consultants, and authorities.
• Familiarity with health, safety, and environmental compliance obligations (ISO14001, ISO45001, ISO9001).
• Strong written and verbal communication, with the ability to chair meetings and produce clear reporting.
• Ability to assess client needs and translate them into actionable plans.

Responsibilities

• Prepare and maintain monthly project deliverables, including Project Delivery Plans, Monthly Status Reports, Anticipated Cost Reports, and meeting agendas/minutes.
• Establish and maintain project budgets in line with client requirements, forecasting expenditure to meet on-budget completion.
• Build and maintain a detailed project programme with milestones to support successful delivery.
• Maintain an up-to-date risk register and proactively identify, mitigate, and report risks.
• Prepare PCG reports, attend PCG meetings, and chair weekly project meetings as required.
• Draft vendor RFPs, scopes of work, and manage tendering processes.
• Participate in value engineering and buildability analysis to minimize risk and maximize outcomes.
• Administer contracts with clients, consultants, and suppliers, ensuring proper execution and maintenance per legal/commercial requirements.
• Support financial and contractual project close-out, including as-builts, deeds of release and client training.

Skills

Construction coordination

Budgeting

MS Office

Contract negotiation

HSE compliance

Communication skills

Stakeholder management

Tools

Microsoft Project

SharePoint

Clarizen

Jaggaer

Project Toolkit

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As Assistant Project Manager (APM) you will be expected to contribute independently to the tasks below. This means as an APM, you demonstrate some familiarity with the subject matter and are able to produce these deliverables with guidance from senior team members. Assistant Project Managers are also able to validate and oversee deliverables produced by Project Coordinators. It is expected an APM be involved with between 5-8 projects at various stages. As the Assistant Project Manager, you are expected to take responsibility for the effective management of all phases of smaller/less complex project (or projects) from initial establishment to handover and project closure. These projects would be managed under the guidance of a Project Manager/Senior Project Manager. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximize outcomes for all stakeholders.

What your day-to-day will look like:

• Prepare and maintain monthly project deliverables, including Project Delivery Plans, Monthly Status Reports, Anticipated Cost Reports, and meeting agendas and minutes.
• Establish and maintain project budgets in line with client requirements, forecasting expenditure to achieve on-budget completion.
• Build and maintain a detailed project programme with clear milestones to support successful delivery.
• Maintain an accurate, up-to-date risk register and proactively identify, mitigate, and report on project risks.
• Prepare Project Control Group (PCG) reports, attend PCG meetings, and chair weekly project meetings as required.
• Draft vendor RFPs, scopes of work, and manage tendering processes.
• Participate in value engineering and buildability analysis, critically reviewing design and documentation to minimize risk and maximize outcomes.
• Administer contracts with clients, consultants, and suppliers, ensuring they are properly executed and maintained in accordance with legal and commercial requirements.
• Support financial and contractual project close-out, including as-builts, deeds of release and client training.

Sounds like you? This is what we are looking for:

Required qualifications:

• Demonstrated experience supporting or coordinating construction, fit-out, or capital projects.
• Working knowledge of project budgeting, cost reporting, and cash flow/accrual management.
• Proficiency in Microsoft Office Suite, SharePoint, and Microsoft Project.
• Understanding of the legal and commercial environment affecting project planning and delivery.
• Ability to conduct commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority.
• Familiarity with health, safety, and environmental compliance obligations (e.g., ISO14001, ISO45001, ISO9001).
• Strong written and verbal communication skills, with the ability to confidently chair meetings and produce clear reporting.
• Ability to assess client needs and project constraints and translate them into actionable plans.

Preferred qualifications:

• Experience using JLL technology platforms such as Clarizen, Jaggaer, or Project Toolkit.
• Understanding of varied project delivery methods, including Project Management, Construction Management, Managing Contractor, and Lump Sum arrangements.
• Experience preparing EOIs, pricing submissions, or project proposals to support new business wins.
• Exposure to contract administration and variation review processes.
• A collaborative mindset — we believe the most effective teams are built when everyone is empowered to thrive, and we're looking for people who bring that spirit to every project.
• Interest in developing toward greater project leadership responsibility, with JLL's support in helping you embrace more innovative ways of working and advance your career.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location: On-site –Brisbane, QLD

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.