Assistant Finance Manager

Jones Lang LaSalle IP, Inc.; Sydney; On-site; AUD 90,000 - 115,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's#

Premium offices

Job summary

Jones Lang LaSalle in Sydney, Australia is hiring an Assistant Finance Manager to provide critical admin support across finance and operations for our properties. You will work with the General Manager and Finance Manager, handling work orders, accounts payable in MRI, CAPEX tracking, and monthly budgeting to deliver comprehensive financial packs.

Ideal candidates hold a Bachelor of Accounting, with strong Excel and Word skills, and experience with MRI or similar real estate accounting tools.

Qualifications

• Bachelor of Accounting or equivalent qualification.
• Strong computer literacy with advanced Word and Excel.
• Excellent written and verbal communication with diverse stakeholders.
• Ability to prioritise tasks under tight deadlines.
• Ability to work with independence while aligning with leadership.
• Experience with MRI or similar real estate accounting software is highly regarded.
• Knowledge of lease administration processes is preferred.
• Familiarity with Prism or contractor management systems is an advantage.

Responsibilities

• Assist with work order system management, analysis and insights.
• Manage accounts payable in MRI, including PO creation, coding and processing invoices.
• Oversee purchase order management and supplier communications.
• Coordinate monthly vendor accounts and invoice reconciliation.
• Perform financial reconciliations for rent and vendors.
• Support CAPEX tracking and progress reporting for projects.
• Assist budgeting and forecasting with finance leadership.
• Prepare and review financial sections of client reports and respond to ad hoc requests.
• Provide general admin and project support to site and head office.

Skills

MS Word

MS Excel

Communication skills

Prioritisation

Independent work

Education

Bachelor of Accounting

Tools

MRI

Prism

Lease administration software

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

The Assistant Finance Manager plays a pivotal role within our building management team, providing critical administrative support across both finance and operations to ensure the seamless running of our properties. Working closely with the General Manager, Tenant Relationship Manager, Finance Manager, and wider operations teams, this position coordinates everything from work order systems and accounts payable to capital payments and budget forecasting. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees, and in this role, you will be key to delivering exceptional service and operational excellence. We believe the most effective teams are built when everyone is empowered to thrive, which is why we foster an environment where you can take initiative and grow. What sets JLL apart is our culture of collaboration, locally and across the globe, and you will experience this firsthand as you partner with diverse stakeholders to maintain financial integrity and drive successful property management outcomes.

An overview of the role:

• Assist with the management, completeness, and troubleshooting of the work order system, analyzing trends to uncover valuable operational insights.
• Manage accounts payable processes in MRI, including raising purchase orders, coding and processing invoices, reviewing batches, and setting up creditors.
• Oversee purchase order management by reviewing open and aged POs with site staff and contacting contractors regarding outstanding work.
• Coordinate monthly vendor accounts and monitor the vendor email box, ensuring timely invoice reconciliation and query resolution.
• Perform key financial reconciliations, including rent and vendor payment reconciliations, to maintain accurate financial records.
• Support the capital payment process by tracking CAPEX, compiling payments, and delivering progress reports on project developments.
• Assist the Finance Manager with property budgeting and forecasting, compiling financial packs, and organizing review meetings.
• Prepare and review financial sections of monthly, quarterly, and annual client reports, addressing ad hoc reporting requests as needed.
• Provide general administrative and project support to the site and head office teams, responding professionally to all stakeholder queries.

Sounds like you? This is what we are looking for:

• Bachelor of Accounting degree or an equivalent qualification.
• Strong computer literacy, with advanced proficiency in Microsoft Word and Excel.
• Excellent written and verbal communication skills, with the ability to engage professionally with diverse stakeholders.
• Proven ability to prioritize tasks effectively and deliver high-quality work under tight deadlines.
• Demonstrated capability to work with a high degree of independence on a day-to-day basis while maintaining strong alignment with leadership.
• Previous experience utilizing MRI or similar real estate accounting software is highly regarded.
• Practical knowledge of lease administration processes is preferred.
• Familiarity or experience with Prism or similar contractor management systems is an advantage.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site -Sydney, NSW

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page