Company Secretary - Corporate Services

Intuitive Recruitment; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Global Funds Management Group in Sydney is creating a dedicated Company Secretarial role within its Corporate Services team. You will deliver governance and secretarial services for a defined portfolio of client entities, coordinating meetings, calendars, and statutory obligations while maintaining corporate records.

The ideal candidate has strong governance knowledge, experience with company secretarial responsibilities, familiarity with Corporations Act 2001, ASIC regulations, and systems such

Qualifications

• Strong governance and company secretarial background within financial services or funds management.
• Experience with board and committee papers, minutes and action tracking.
• Comfort with regulatory calendars and statutory obligations.

Responsibilities

• Governance support across client entities and secretarial activities.
• Coordinate meeting calendars, agendas, papers, and distribution.
• Maintain registers, documents, and statutory records.
• Prepare and lodge ASIC forms and ensure Corporations Act compliance.
• Support audits and governance reporting.

Skills

Governance knowledge

Company secretarial responsibilities

Stakeholder engagement

Attention to detail

Written communication

Fluent English

Tools

Diligent

Job description

Global Funds Management Group | Newly Created Role | Governance & Company Secretarial Focus

Intuitive Recruitment is partnering with a rapidly growing funds management group with an expanding global footprint. Due to continued growth and increasing governance requirements, the firm is establishing a newly created Company Secretarial position within their Corporate Services team — an excellent opportunity for a governance professional seeking ownership, visibility and long-term progression.

The Role

You will provide high-quality support and administrative assistance in the delivery of governance and company secretarial services across a defined portfolio of client entities within the funds management group. This role is central to ensuring smooth coordination of meetings, reporting calendars and statutory obligations, while maintaining accurate corporate records and registers

Key responsibilities include:

• Governance support — Assist with all company secretarial and governance activities across client entities.
• Coordinate client company meeting and reporting calendars, including scheduling, agenda preparation and distribution of papers.
• Maintain day‑to‑day administration of company registers, statutory records and corporate documentation.
• Prepare and lodge ASIC forms, ensuring compliance with Corporations Act requirements.
• Support the preparation of board and committee packs, resolutions, minutes and action tracking.
• Monitor governance deadlines, regulatory obligations and key compliance dates across the portfolio.
• Assist with onboarding and establishment of new entities, including documentation, registrations and record setup.
• Maintain Diligent and other governance systems, ensuring data accuracy and version control.
• Contribute to the development and enhancement of governance templates, processes and internal controls.
• Liaise with internal stakeholders (legal, compliance, operations, investment teams) to ensure timely information flow and alignment.
• Support audits, regulatory reviews and internal governance reporting.

  About You

  You will bring a strong grounding in governance and company secretarial responsibilities, ideally within financial services or funds management.

  Key attributes include:

  • High‑level knowledge of company secretarial responsibilities, corporate governance recommendations, trustees and responsible entities.
  • Strong technical understanding of the Corporations Act 2001, ASIC regulations, and Diligent.
  • Excellent organisational, coordination and administrative skills.
  • Ability to work proactively, use initiative and manage competing priorities.
  • Exceptional accuracy, attention to detail and written communication skills.
  • Fluent English communication and strong stakeholder engagement.
  • A collaborative team spirit with the confidence to build relationships and act independently when appropriate.

  If you’re a governance professional seeking a role with impact, autonomy and long‑term career development, we’d welcome a conversation.