Asset Coordinator

Ventia; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Ventia in Sydney CBD is seeking a Contract Coordinator to support the delivery of essential services across the City of Sydney portfolio. You'll report to the Subcontractor Manager and help ensure contractors are engaged, compliant and performing to agreed service standards.

You will work with operational teams and a large subcontractor network, driving governance, procurement activities and strong stakeholder relationships while contributing to continuous improvement initiatives.

Qualifications

• Experience in contract administration, contractor coordination or subcontractor management.
• Strong communication, stakeholder engagement and problem-solving skills.
• Experience managing KPIs, SLAs and performance reporting.
• Advanced Excel skills and strong attention to detail.
• Understanding of contractor compliance, governance and contractual obligations.
• Ability to manage competing priorities with a proactive, continuous improvement mindset.

Responsibilities

• Coordinate subcontractor performance monitoring, service reviews and reporting against contractual KPIs and service standards.
• Manage contractor onboarding, compliance requirements, administrative enquiries and governance activities to support safe and effective service delivery.
• Support contract administration activities, including document control, contract variations, renewals, procurement processes and tender support.
• Build strong working relationships with subcontractors and internal stakeholders while assisting with performance improvement initiatives and contractor engagement.
• Maintain accurate asset and contractor records, ensuring data integrity and supporting operational reporting requirements.

Skills

Contract administration

Contractor coordination

Subcontractor management

Stakeholder engagement

Excel skills

Data reporting

Governance

Job description

Find your further at Ventia with this internal opportunity.

Sydney CBD | Defence & Social Infrastructure

Coordinate Performance. Drive Compliance. Build Strong Partnerships.

Ventia is seeking an organised and relationship-focused Contract Coordinator to support the delivery of essential services across the City of Sydney portfolio.

Reporting to the Subcontractor Manager, you'll play a key role in contractor governance, compliance, onboarding and performance management. Working closely with operational teams and subcontractors, you'll help ensure contractual obligations are met, service standards are maintained, and strong stakeholder relationships are fostered across the portfolio

About the Role

As Contract Coordinator, you'll work closely with operational teams and a large subcontractor network, ensuring contractors are engaged, compliant and performing to agreed service standards. You'll contribute to continuous improvement initiatives while supporting contract administration, procurement activities and contractor relationships across the portfolio.

Key Responsibilities

• Coordinate subcontractor performance monitoring, service reviews and reporting against contractual KPIs and service standards.
• Manage contractor onboarding, compliance requirements, administrative enquiries and governance activities to support safe and effective service delivery.
• Support contract administration activities, including document control, contract variations, renewals, procurement processes and tender support.
• Build strong working relationships with subcontractors and internal stakeholders while assisting with performance improvement initiatives and contractor engagement.
• Maintain accurate asset and contractor records, ensuring data integrity and supporting operational reporting requirements.

About You

You're a highly organised professional who thrives in a fast-paced environment and enjoys building strong stakeholder relationships while delivering quality outcomes.
You will bring:

• Experience in contract administration, contractor coordination or subcontractor management.
• Strong communication, stakeholder engagement and problem-solving skills.
• Experience managing KPIs, SLAs and performance reporting.
• Advanced Excel skills and strong attention to detail.
• Understanding of contractor compliance, governance and contractual obligations.
• The ability to manage competing priorities with a proactive, continuous improvement mindset.

Why Join Ventia?

At Ventia, you'll join one of Australia's leading essential services providers, supporting critical service delivery outcomes while working in a collaborative team environment. Enjoy career development opportunities, exposure to diverse stakeholders, and a centrally located Sydney CBD workplace.

Requirements

• Australian Citizenship is required.

Find Your Further

At Ventia, we're committed to creating opportunities for our people to grow, develop and build rewarding careers. Join us and discover how far your career can go. Find your further with Ventia.

About VentiaAs a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential. Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.