Asset Admin & Coordination Specialist (Hybrid)

Ventia; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Work-from-home 1–2 days/week

Onsite parking

Employee benefits

Job summary

Ventia in Sydney is seeking a Graduate or early-career Administration Assistant for a 12-month fixed-term contract in Arndell Park, NSW. You will provide administrative and document control support across the Asset Management and Planning & Development teams to keep project information organized and accessible.

You will coordinate documentation, support meetings, and ensure data quality while gaining experience in roads and transport infrastructure within a high-profile portfolio.

Qualifications

• Experience in administration, document control, project coordination or office support.
• Strong willingness to learn, take initiative and complete tasks.
• Excellent organisational and time-management skills with competing priorities.
• Strong written and verbal communication and a professional, customer-focused manner.
• High attention to detail, accuracy and accountability.
• Experience with Transport for NSW environments is advantageous.

Responsibilities

• Provide administrative and operational support to ensure efficient team and project delivery.
• Manage complex enquiries, resolving issues and providing timely information.
• Maintain accurate, version-controlled records, databases and project information.
• Coordinate document reviews, approvals and distribution to stakeholders.
• Review source documents and data to identify errors and missing information.
• Ensure data entry meets company procedures, quality standards and system requirements.
• Develop and maintain efficient office systems, processes and procedures.
• Assist with preparation and formatting of reports, presentations and project documentation.
• Manage asset data collection and conversion for asset systems.
• Provide responsive customer service and proactive support to team members.

Skills

Administration

Document control

Project coordination

Microsoft Office Suite

Excel

Education

Certificate III/IV in Business Administration

Civil or Structural Engineering

Tools

Microsoft Office Suite

SharePoint

Teams

Excel

Job description

Ventia in Sydney is seeking a Graduate or early-career Administration Assistant for a 12-month fixed-term contract in Arndell Park, NSW. You will provide administrative and document control support across the Asset Management and Planning & Development teams to keep project information organized and accessible.

You will coordinate documentation, support meetings, and ensure data quality while gaining experience in roads and transport infrastructure within a high-profile portfolio.