Hybrid Admin & Asset Records Coordinator

Ventia; Blacktown; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Free onsite parking

Hybrid work after probation

Health and wellbeing programs

Job summary

Ventia is seeking a Graduate or early-career Administration Assistant in Sydney to support the Roads and Asset Performance portfolio. The role focuses on administrative, document control and coordination across Asset Management and Planning & Development teams.

The position offers hybrid work options, with 1–2 days work-from-home after probation, and a 12-month fixed-term contract with potential extension. Training and exposure to TfNSW environments are available.

Qualifications

• Experience in administration, document control, project coordination or office support.
• Strong willingness to learn and take initiative to complete tasks.
• Excellent organisational and time-management skills with the ability to manage competing priorities.

Responsibilities

• Provide administrative and operational support to ensure efficient team and project delivery.
• Manage complex enquiries, resolving issues and providing accurate, timely information.
• Maintain accurate, version-controlled records, databases and project information in accordance with company policies and procedures.
• Coordinate document reviews, approvals and distribution to stakeholders.
• Review source documents and data to identify and correct errors, inconsistencies and missing information.
• Ensure data entry meets company procedures, quality standards and system requirements.
• Develop and maintain efficient office systems, processes and procedures.
• Assist with the preparation and formatting of reports, presentations and project documentation.
• Manage network defect, condition and asset data in accordance with Ventia and TfNSW requirements.
• Coordinate the collection, collation and conversion of asset data from internal projects and external stakeholders into formats suitable for Ventia and TfNSW asset systems.
• Provide responsive customer service and a proactive, can-do approach to supporting team members and project outcomes.

Skills

Administration

Document control

Project coordination

Communication

Microsoft Office

Teamwork

Education

Certificate III/IV in Business Administration

Civil or Structural Engineering qualification (advantage)

Tools

SharePoint

Excel

Teams

Job description

Ventia is seeking a Graduate or early-career Administration Assistant in Sydney to support the Roads and Asset Performance portfolio. The role focuses on administrative, document control and coordination across Asset Management and Planning & Development teams.

The position offers hybrid work options, with 1–2 days work-from-home after probation, and a 12-month fixed-term contract with potential extension. Training and exposure to TfNSW environments are available.