Contract Administrator

Ventia; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work environment

Private health insurance discount

Parental leave

Job summary

Ventia is seeking a skilled Contract Administrator to join the Sydney Roads and Asset Performance portfolio in Arndell Park on a 12 month fixed term contract. You will support subcontractor management, procurement, and cost reporting to help deliver project outcomes.

You will typically hold a degree in Quantity Surveying, Civil Engineering or Construction Management, and bring knowledge of tendering, variations, cost reconciliations and MS Office.

Qualifications

• Bachelor degree or higher in a relevant field (Quantity Surveying, Civil Engineering, Construction Management).
• Experience in post-graduate project/contract administration or Quantity Surveying on construction projects.
• Knowledge of subcontract tendering, procurement, cost reporting and construction programs.
• Proficient with MS Office, SharePoint and contract administration systems.

Responsibilities

• Subcontractor and Procurement Management: oversee workflow, issue Subcontract/Design Work Orders, create purchase orders and manage invoices.
• Maintain a variation register and assist in resolving contractual disputes and defects.
• Administer contractual documentation and manage changes/change events effectively.
• Identify, liaise and negotiate with potential subcontractors, supporting commercial matters and Schedule of Rates.
• Review onboarding documentation, complete internal assessments, ensure contract compliance.
• Provide support to subcontractors during onboarding and maintain the Subcontractor Register.
• Commercial Reporting and Cost Control: prepare cost reports, reconciliations, cash flows, and S-curves; maintain cost control from budget to monitoring.

Skills

Communication skills

Attention to detail

Organisational skills

Reading contract terms

Negotiation

Education

Degree in Quantity Surveying, Civil Engineering, or Construction Management

Tools

MS Office

SharePoint

TeamBinder

Job description

The Opportunity
We are seeking a skilled Contract Administrator to join our team in supporting the Sydney Roads and Asset Performance portfolio, in Arndell Park on a 12 month fixed term contract. This is an exciting opportunity to play a pivotal role in the administration and overall success of the project, ensuring the effective management of subcontractors and suppliers, along with precise cost reporting.

Why Join Us?

• Competitive Salary Package
• Flexible Work Environment: Enjoy a balance of work-from-home and office days once you're established in the role.
• Dynamic and Collaborative Team: Be part of a fast-paced, social, and supportive team environment.
• Employee Benefits: Access a wide range of Ventia's benefits, including discounted private health insurance, paid parental leave, discounted travel, and more.

Primary Responsibilities

• Subcontractor and Procurement Management:
• Oversee workflow and issue Subcontract/Design Work Orders in line with agreed rates or quotes.
• Create purchase orders and manage subcontractor invoices, ensuring proper documentation for variations.
• Maintain a variation register and assist in resolving contractual disputes and defects.
• Administer contractual documentation and manage changes/change events effectively.
• Identify, liaise and negotiate with potential subcontractors, supporting commercial matters and the Schedule of Rates.
• Review and prepare onboarding documentation, complete internal assessments, and ensure contract compliance.
• Provide support to subcontractors during onboarding and maintain the Subcontractor Register.
• Commercial Reporting and Cost Control:
• Prepare comprehensive cost and commercial reports, including reconciliations, cash flows, and S-curves.
• Maintain full cost control, from budget establishment to ongoing monitoring.

Could You Be Our Next Contract Administrator?

We're looking for someone who has:

• A degree in Quantity Surveying, Civil Engineering, or Construction Management.
• Excellent communication skills, both written and verbal.
• In-depth knowledge of subcontract tendering, standards, applicable legislation, procedures, cost reporting, procurement, construction programs, and plans.
• Proven experience in post-graduate project/contract administration or Quantity Surveying on construction projects or programmes.
• Experience in a road construction/maintenance environment is highly preferred.
• Strong attention to detail with the ability to read and apply contract terms and conditions.
• Exceptional organisational skills, including multitasking and time management, to handle multiple tasks concurrently.
• Proficiency with systems such as Team Binder, SharePoint, and MS Office.

About Ventia

As a leading services provider, we maintain, operate, and manage the essential infrastructure that makes modern life possible across Australia and New Zealand. With more than 35,000 employees and subcontractors across 400 sites, joining Ventia means becoming part of a team that values its people, supports career growth, and helps everyone go further towards their full potential.
Our commitment to Fairness, Inclusion and Respect shapes how we lead, collaborate, hire and support one another. We welcome applications from people of all ages, abilities and backgrounds, including Aboriginal and Torres Strait Islander peoples, and people of all genders, identities, sexual orientations, beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

Position Reference Number:

168496