Architectural Bid & Proposals Specialist

Woods Bagot; Adelaide; On-site; AUD 70,000 - 100,000; Full time

Job summary

Woods Bagot in Adelaide seeks a detail‑oriented Bid and Submissions Coordinator to lead the development of compelling bid proposals, marketing collateral and presentations. Proficiency in InDesign is essential and you will coordinate across internal teams and external stakeholders to meet tight deadlines.

You will craft high‑quality submissions, maintain marketing resources, and ensure brand consistency while supporting regional and global initiatives.

Qualifications

• 3–5 years of experience in a similar bid/submissions role.
• Proficiency in InDesign and the Microsoft Office suite.
• Experience with Adobe Creative Suite is preferred.
• Strong writing and design collaboration skills.
• Excellent organization and time management.

Responsibilities

• Prepare and coordinate bid and submission responses, and support collateral.
• Interpret client briefs to identify content for submissions.
• Use InDesign and Word templates to produce high-quality submissions.
• Coordinate external subconsultants and stakeholders.
• Monitor opportunities via tender alerts and industry publications.
• Coordinate workshops, kick-offs, and review meetings, tracking actions to meet deadlines.
• Maintain studio marketing resources library and boilerplate content.
• Maintain CRM systems and opportunity data.
• Apply InDesign templates with layout of marketing material.
• Coordinate legal review, risk review and other compliance requirements.
• Ensure brand consistency across submissions and presentations.
• Assist with regional and global support when needed.

Skills

Time management

Organization

Written and verbal communication

Interpersonal skills

Multitasking

Attention to detail

Education

Bachelor's degree in Marketing, Business, Commerce, or Design-related field

Tools

InDesign

Microsoft Office

Adobe Creative Suite

Job description

Woods Bagot in Adelaide seeks a detail‑oriented Bid and Submissions Coordinator to lead the development of compelling bid proposals, marketing collateral and presentations. Proficiency in InDesign is essential and you will coordinate across internal teams and external stakeholders to meet tight deadlines.

You will craft high‑quality submissions, maintain marketing resources, and ensure brand consistency while supporting regional and global initiatives.