APS5 Secretariat Officer - Federal Government

McArthur; Canberra; On-site; AUD 76,000 - 90,000; Full time

Benefits offered by this job

Competitive hourly remuneration

12-month contract with potential for 1

12-month extension subject to approval

Job summary

McArthur is seeking an experienced Secretariat Officer to support a Commonwealth Government department, providing secretariat and administrative support to health advisory committees involved in health technology assessment.

The role involves coordinating meetings, drafting minutes, liaising with senior stakeholders and maintaining documentation for publication. Canberra-based candidates are preferred, with flexibility to consider other locations.

Qualifications

• Experience in committee secretariat, governance, executive support, or a similar role.
• Strong written communication skills for minutes, briefs, and formal documents.
• Excellent attention to detail and ability to capture complex discussions and decisions.
• Confidence communicating with senior stakeholders and maintaining positive relationships.
• Strong organisational skills and ability to manage priorities and meet deadlines.
• Proficiency with Microsoft Office and records management systems.
• Experience supporting advisory committees or governance forums is highly regarded.
• Understanding of health technology assessment, or experience in a clinical or scientific environment is advantageous.

Responsibilities

• Coordinating committee and working group meetings, including agendas, meeting papers, scheduling and follow-up actions.
• Preparing clear and accurate minutes that capture key discussions, decisions and the reasons behind those decisions.
• Liaising with committee members, senior departmental staff, advisors and other internal and external stakeholders.
• Preparing and updating website content and documents for publication.
• Supporting consultation processes, including coordinating responses and drafting consultation summaries.
• Assisting with executive and ministerial briefings, correspondence and shared inbox management.
• Identifying opportunities to improve administrative and secretariat processes.

Skills

Committee secretariat

Governance

Executive support

Project administration

Written communication

Attention to detail

Organization

Microsoft Office

Stakeholder engagement

Tools

Document management systems

Microsoft Office

Job description

ACT Government Contract(Full Time)

Support important health advisory committees through meeting coordination, minutes and stakeholder engagement in a 12-month APS5-level contract.

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Keyword:

Sector:

Location:

• Initial 12-month contract, potential 12 month extension
• Committee coordination, minutes and stakeholder engagement

Canberra preferred | $55-$65 per hour + super | 12-month contract

McArthur is seeking an experienced Secretariat Officer to support a Commonwealth Government department working in the health sector.

These APS5-equivalent positions will provide secretariat and administrative support to advisory committees involved in health technology assessment, including the assessment of medical services and the communication of committee decisions.

We are looking for people with strong organisational and written communication skills who are comfortable coordinating meetings, preparing accurate minutes and working with a range of stakeholders.

The initial contracts are for 12 months, with the possibility of a further 12-month extension, subject to approval. Canberra-based candidates are preferred, although other locations may be considered.

The role

You will be responsible for:

Coordinating committee and working group meetings, including agendas, meeting papers, scheduling and follow-up actions.

Preparing clear and accurate minutes that capture key discussions, decisions and the reasons behind those decisions.

Liaising with committee members, senior departmental staff, advisors and other internal and external stakeholders.

Preparing and updating website content and documents for publication.

Supporting consultation processes, including coordinating responses and drafting consultation summaries.

Assisting with executive and ministerial briefings, correspondence and shared inbox management.

Identifying opportunities to improve administrative and secretariat processes.

About you

To be successful, you will bring:

Experience in committee secretariat, governance, executive support, project administration or a similar role, ideally within Commonwealth Government.

Strong written communication skills, particularly in preparing meeting minutes, briefs, correspondence and other formal documentation.

Excellent attention to detail and the ability to accurately capture complex discussions and decisions.

Confidence communicating with senior stakeholders and maintaining positive working relationships.

Strong organisational skills, with the ability to manage competing priorities and meet deadlines.

Sound Microsoft Office skills and experience working with document and records management systems.

Previous experience supporting advisory committees, senior governance forums or government decision-making processes would be highly regarded.

An understanding of health technology assessment, or experience in a clinical or scientific environment, would be advantageous but is not essential.

What's on offer

• Competitive hourly remuneration, subject to experience.
• An initial 12-month assignment with an option to extend for up to a further 12 months, subject to approval.
• The opportunity to develop experience in health technology assessment and committee decision-making.
• Canberra preferred, with flexibility around alternative locations to be considered.