APS 6 - Project Controls Officer

Australian Department of Defence; South Canberra; On-site; AUD 100,000 - 112,000; Full time

Job summary

Australian Department of Defence – Barton ACT is seeking a Project Officer to support delivery of complex programs. You will coordinate activities, maintain documentation, monitor schedules, and assist with governance and reporting.

Working with project managers, technical teams, vendors and business stakeholders, you will handle competing priorities, facilitate communication, and contribute through all project lifecycle stages from requirements to transition.

Qualifications

• Experience coordinating project activities across multiple teams and stakeholders.
• Strong written and verbal communication; ability to influence diverse groups.
• Experience with project artefacts, status reports, and governance processes.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook).

Responsibilities

• Coordinate project activities and maintain project documentation.
• Support governance, reporting, schedules and risk/issues logs.
• Assist with requirements, testing, and transition to support.
• Engage with vendors and stakeholders to drive outcomes.

Job description

Australian Department of Defence – Barton ACT

2d ago , from Australian Department of Defence

• $99,733 - $112,431 + up to 15.4% Superannuation
• Barton - ACT

The Role

The Project Officer will play a key role in supporting the successful delivery of projects by coordinating activities, maintaining project documentation, monitoring schedules, and assisting with project governance and reporting.

Working closely with project managers, technical teams, vendors, and business stakeholders, the role requires the ability to manage competing priorities, facilitate communication across diverse stakeholder groups, and contribute to the delivery of project outcomes throughout the project lifecycle, including requirements definition, implementation, and transition to operational support.

The successful candidate will possess excellent communication and stakeholder engagement skills, with the confidence and professionalism to work through complex or sensitive issues. They will be highly organised, detail-oriented, and able to work collaboratively within a team environment while managing tasks independently. Experience supporting technology or enterprise projects, preparing project artefacts and status reports, and an understanding of project budgets, governance processes, and IT change and release management practices will be highly regarded.

The ability to build productive working relationships and influence outcomes across both technical and non-technical audiences is essential.

About our Team

SEA1442 Phase 5 of the Maritime & Strategic Communications Systems Program Office (MSCSPO) delivers the Primary and Alternate SATCOM system (PAMS); and Maritime Warfighter Network (MWN).

Those are next generation communications capabilities that supports Navy’s operational readiness and cyber worthiness objectives.

PAMS and MWN are integrated across:

• Five major RAN ship classes (LHD, DDG, LSD, AOR and FFH)
• Three TACINT shore nodes
• Training Mission System (TMS) installations at Navy establishments

Our team works closely with:

• Navy Platform SPOs
• Navy project sponsors
• A range of external stakeholders who manage bearers and enclaves that the MWN must interface with
• The Prime Contractors’ engineering and integration teams.

We operate in a highly collaborative, multi stakeholder environment with a strong emphasis on systems thinking, platform integration alignment, and delivering capability that meets operational needs. Our approach relies on open communication, proactive issue resolution, and maintaining momentum across all integration and engineering activities.

Our Ideal Candidate

• Demonstrated experience in a Project Officer, Project Coordinator, Project Support Officer, or similar role.
• Experience supporting projects through multiple phases of the project lifecycle, including requirements gathering, implementation, testing, and transition to support.
• Proven ability to coordinate activities across project teams to achieve deadlines and project outcomes.
• Strong written and verbal communication skills, with the ability to engage and influence a diverse range of stakeholders.
• Experience preparing and maintaining project documentation, schedules, status reports, meeting minutes, risks, issues, and action registers.
• Experience working with technical and non-technical stakeholders, including vendors, business representatives, and project teams.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Teams, and Outlook.