Project Controls Officer

Department of Defence; South Canberra; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

Department of Defence is seeking a Project Officer to support successful project delivery by coordinating activities, maintaining documentation, monitoring schedules, and assisting with governance and reporting.

You will work with project managers, technical teams, vendors, and business stakeholders, managing competing priorities and facilitating cross-disciplinary communication across the project lifecycle.

Qualifications

• Experience coordinating projects through multiple phases (initiation to transition).
• Ability to prepare and maintain project artefacts and status reports.
• Understanding of project budgets, governance processes, and IT change and release management practices.
• Experience engaging diverse stakeholders across technical and non-technical audiences.

Responsabilités

• Coordinate activities across project teams to meet deadlines and outcomes.
• Maintain project documentation, schedules, risks, issues, and action registers.
• Support governance, reporting, and status updates for ongoing projects.
• Engage with vendors, business stakeholders and Navy/Defence project sponsors to facilitate delivery.

Connaissances

Project coordination

Stakeholder engagement

Governance and reporting

Documentation

Communication

MS Office

Outils

MS Office

Description du poste

The Project Officer will play a key role in supporting the successful delivery of projects by coordinating activities, maintaining project documentation, monitoring schedules, and assisting with project governance and reporting.

Working closely with project managers, technical teams, vendors, and business stakeholders, the role requires the ability to manage competing priorities, facilitate communication across diverse stakeholder groups, and contribute to the delivery of project outcomes throughout the project lifecycle, including requirements definition, implementation, and transition to operational support.

The successful candidate will possess excellent communication and stakeholder engagement skills, with the confidence and professionalism to work through complex or sensitive issues.

They will be highly organised, detail-oriented, and able to work collaboratively within a team environment while managing tasks independently. Experience supporting technology or enterprise projects, preparing project artefacts and status reports, and an understanding of project budgets, governance processes, and IT change and release management practices will be highly regarded.

The ability to build productive working relationships and influence outcomes across both technical and non-technical audiences is essential.

About our Team

SEA1442 Phase 5 of the Maritime & Strategic Communications Systems Program Office (MSCSPO) delivers the Primary and Alternate SATCOM system (PAMS); and Maritime Warfighter Network (MWN).

Those are next generation communications capabilities that supports Navy’s operational readiness and cyber worthiness objectives.

PAMS and MWN are integrated across:

• Five major RAN ship classes (LHD, DDG, LSD, AOR and FFH)
• Three TACINT shore nodes
• Training Mission System (TMS) installations at Navy establishments

Our team works closely with:

• Navy Platform SPOs
• Navy project sponsors
• A range of external stakeholders who manage bearers and enclaves that the MWN must interface with
• The Prime Contractors’ engineering and integration teams.

We operate in a highly collaborative, multi stakeholder environment with a strong emphasis on systems thinking, platform integration alignment, and delivering capability that meets operational needs. Our approach relies on open communication, proactive issue resolution, and maintaining momentum across all integration and engineering activities.

Our Ideal Candidate

• Demonstrated experience in a Project Officer, Project Coordinator, Project Support Officer, or similar role.
• Experience supporting projects through multiple phases of the project lifecycle, including requirements gathering, implementation, testing, and transition to support.
• Proven ability to coordinate activities across project teams to achieve deadlines and project outcomes.
• Strong written and verbal communication skills, with the ability to engage and influence a diverse range of stakeholders.
• Experience preparing and maintaining project documentation, schedules, status reports, meeting minutes, risks, issues, and action registers.
• Experience working with technical and non-technical stakeholders, including vendors, business representatives, and project teams.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Teams, and Outlook.

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

The key duties of the position include:

The Project Officer will play a key role in supporting the successful delivery of projects by coordinating activities, maintaining project documentation, monitoring schedules, and assisting with project governance and reporting.

Working closely with project managers, technical teams, vendors, and business stakeholders, the role requires the ability to manage competing priorities, facilitate communication across diverse stakeholder groups, and contribute to the delivery of project outcomes throughout the project lifecycle, including requirements definition, implementation, and transition to operational support.

The successful candidate will possess excellent communication and stakeholder engagement skills, with the confidence and professionalism to work through complex or sensitive issues.

They will be highly organised, detail-oriented, and able to work collaboratively within a team environment while managing tasks independently. Experience supporting technology or enterprise projects, preparing project artefacts and status reports, and an understanding of project budgets, governance processes, and IT change and release management practices will be highly regarded.

The ability to build productive working relationships and influence outcomes across both technical and non-technical audiences is essential.

About our Team

SEA1442 Phase 5 of the Maritime & Strategic Communications Systems Program Office (MSCSPO) delivers the Primary and Alternate SATCOM system (PAMS); and Maritime Warfighter Network (MWN).

Those are next generation communications capabilities that supports Navy’s operational readiness and cyber worthiness objectives.

PAMS and MWN are integrated across:

• Five major RAN ship classes (LHD, DDG, LSD, AOR and FFH)
• Three TACINT shore nodes
• Training Mission System (TMS) installations at Navy establishments

Our team works closely with:

• Navy Platform SPOs
• Navy project sponsors
• A range of external stakeholders who manage bearers and enclaves that the MWN must interface with
• The Prime Contractors’ engineering and integration teams.

We operate in a highly collaborative, multi stakeholder environment with a strong emphasis on systems thinking, platform integration alignment, and delivering capability that meets operational needs. Our approach relies on open communication, proactive issue resolution, and maintaining momentum across all integration and engineering activities.

Eligibility

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers