ANZ Payroll Specialist — Data, Compliance & Support

Hitachi Rail Limited; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Job summary

Hitachi Rail Limited is seeking a Payroll Officer – ANZ to ensure accurate, timely and compliant payroll services across Australia and New Zealand. You will coordinate with the external payroll provider, prepare inputs, validate outputs, maintain employee records in HiNext and SAP, and support payroll compliance and reporting.

The role requires strong attention to detail, knowledge of Australian payroll legislation, and the ability to resolve issues quickly while protecting confidential data.

Qualifications

• Demonstrated experience supporting end-to-end payroll processing in a complex organisation.
• Working knowledge of Australian payroll legislation and obligations, including PAYG withholding, payroll tax, superannuation and record-keeping requirements.
• Experience preparing, coordinating and validating payroll inputs for employee commencements, changes, terminations, final pays and payroll adjustments.
• Experience performing payroll validations, reconciliations and variance checks.
• Experience working with an outsourced payroll provider and New Zealand payroll requirements is desirable.

Responsibilities

• Coordinate and support weekly, monthly and other payroll cycles delivered by the external payroll provider in accordance with the approved payroll calendar and control framework.
• Collect, review and validate payroll inputs for submission to the external payroll provider, including new hires, terminations, remuneration changes, contract variations, allowances, deductions, leave, timesheets and roster information.
• Prepare and validate final payment, redundancy payment and other out-of-cycle payment instructions for review, approval and processing by the external payroll provider.
• Review payroll outputs and variance reports produced by the external payroll provider, investigate discrepancies and coordinate corrections before payroll approval.
• Maintain accurate payroll records and supporting documentation in the payroll system, HiNext and SAP.
• Maintain secure and confidential handling of employee and payroll information.
• Respond to employee payroll enquiries accurately, professionally and within agreed service timeframes.
• Work with managers to resolve timesheet, roster, leave and payroll input issues, including support with roster administration in SAP.
• Support HR team members with payroll-related information for onboarding, employee changes and offboarding.
• Act as the primary operational contact for the external payroll provider, coordinate payroll inputs and outputs, monitor service delivery, resolve processing issues and maintain service continuity.
• Escalate material discrepancies, compliance risks and recurring issues promptly to the Director HR and the HR Operations Lead & Payroll Manager ANZ.
• Assist with the preparation, reconciliation and lodgement of PAYG withholding, payroll tax, superannuation and portable long service leave obligations.
• Complete payroll reconciliations and maintain evidence of checks and approvals in line with internal controls.
• Apply relevant enterprise agreements, awards, employment contracts, policies and legislative requirements when preparing and validating payroll instructions and reviewing payroll outcomes.
• Maintain payroll records in accordance with legal, audit and records-management requirements.
• Provide payroll data and supporting documentation for internal, external and customer audits.
• Identify control gaps or potential overpayments and underpayments, and assist with investigation and remediation.
• Monitor and maintain payroll data integrity across the payroll system, HiNext and SAP.
• Prepare routine payroll reports and support monthly and annual HR, payroll and statutory reporting activities.
• Assist with payroll data audits, system testing, parallel runs and the validation of system interfaces and configuration changes.
• Maintain payroll procedures, work instructions, calendars and process documentation.
• Contribute to external payroll provider service improvements, system enhancements and payroll process-improvement initiatives.
• Develop sufficient knowledge of critical payroll activities to support business continuity and effective team coverage.

Job description

Hitachi Rail Limited is seeking a Payroll Officer – ANZ to ensure accurate, timely and compliant payroll services across Australia and New Zealand. You will coordinate with the external payroll provider, prepare inputs, validate outputs, maintain employee records in HiNext and SAP, and support payroll compliance and reporting.

The role requires strong attention to detail, knowledge of Australian payroll legislation, and the ability to resolve issues quickly while protecting confidential data.