Analyst, Portfolio Services

Department of Education; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

The Department of Education in Victoria is seeking an Analyst, Portfolio Services to support the Corporate Digital Services Branch. You will contribute to portfolio reporting, governance coordination, analysis and administrative support to enable informed technology investment decisions.

Working in IMTD, you will handle demand tracking, portfolio planning, governance administration, financial monitoring, risk and dependency tracking, and performance reporting, collaborating with portfolio,

Qualifications

• Experience preparing reports, dashboards or briefing material.
• Sound analytical and problem-solving skills.
• Ability to explain findings clearly to different audiences.
• Collaborative and responsive stakeholder relationships.
• Interest in developing portfolio, governance and financial-monitoring capability.
• Commitment to Victorian Public Sector values.

Responsibilities

• Prepare portfolio reports, dashboards, briefs and materials.
• Analyse data to identify trends, risks and dependencies.
• Coordinate governance meetings, papers, minutes and actions.
• Maintain records of decisions, risks and dependencies.
• Support demand, resource, financial and benefits tracking.
• Collect data from projects, products and platforms.
• Identify data-quality gaps and inconsistencies.
• Assist with portfolio assurance and information-management activities.
• Respond to stakeholder requests accurately and promptly.
• Recommend improvements to reporting and portfolio processes.

Skills

Analytical thinking

Report writing

Stakeholder communication

Data interpretation

Education

Relevant qualifications in business, technology, finance, data or a related discipline

Tools

Spreadsheets

Reporting tools / data-visualisation

Job description

The Analyst, Portfolio Services sits within the department’s technology function and supports the Corporate Digital Services Branch through portfolio reporting, governance coordination, analysis and administrative support. The role contributes to the portfolio management capability that enables the department to make informed decisions about technology investment, prioritisation, delivery and resource allocation.

Ongoing/Full-Time

VPSG3

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

Information Management and Technology Division (IMTD)

IMTD is responsible for supporting one of the largest technology networks in Victoria and leading the department's technology, digital capability, business systems and digital transformation. This network consists of Schools, Corporate and Early Childhood Education (ECE) including a school user base of more than 1600 Government schools, 50,000 teachers, and 650,000 students.

IMTD provides innovation and leadership in the transformation and management of the Department's digital capability through the implementation of solutions on the department's cloud environment (IaaS), enterprise cloud platforms (PaaS) and software (SaaS), using agile practices with a focus on user experience, security, and integration.

Corporate Digital Services Branch

Corporate Digital Services enables the Department of Education to operate effectively, supporting more than 1,600 schools and 100,000+ employees through the digital platforms and services that underpin payroll, finance, procurement and other corporate functions.

We partner with the business to simplify complexity, modernise technology and create connected, customer-focused experiences - using cloud, data, automation and AI to make it easier for our people to do their jobs and deliver better outcomes for Victorian students and schools.

About the Role

The Analyst, Portfolio Services sits within the department's technology function and supports the Corporate Digital Services Branch through portfolio reporting, governance coordination, analysis and administrative support. The role contributes to the portfolio management capability that enables the department to make informed decisions about technology investment, prioritisation, delivery and resource allocation.

The role is responsible for supporting portfolio management practices including demand tracking, portfolio planning, governance administration, financial monitoring, risk and dependency tracking, performance reporting and benefits tracking. The Portfolio Analyst works closely with portfolio, finance, technology and delivery stakeholders to gather, maintain and analyse information that supports planning, assurance and decision-making.

Working under the guidance of the Portfolio Services Manager, the role assists in preparing portfolio insights, maintaining portfolio data, coordinating governance activities and identifying issues that require escalation. The role contributes to continuous improvement in portfolio processes, reporting quality and information management practices.

Attributes

The Analyst, Portfolio Services will:

• prepare portfolio reports, dashboards, briefs and presentation material
• analyse data to identify trends, risks, issues and dependencies
• coordinate governance meetings, papers, minutes and action tracking
• maintain records of decisions, risks, issues and dependencies
• support demand, resource, financial and benefits tracking
• collect and validate information from projects, products and platforms
• identify data-quality gaps and inconsistencies
• assist with portfolio assurance and information-management activities
• respond to stakeholder requests accurately and promptly
• recommend practical improvements to reporting and portfolio processes.

You will be organised, analytical and attentive to detail. You will be able to work with data from different sources, identify inconsistencies and present information clearly to stakeholders.

You will also demonstrate:

• experience preparing reports, dashboards or briefing material
• sound analytical and problem-solving skills
• an understanding of data quality and information management
• effective planning, coordination and records-management skills
• the ability to explain findings clearly to different audiences
• a collaborative and responsive approach to stakeholder relationships
• an interest in developing portfolio, governance and financial-monitoring capability
• a commitment to the Victorian Public Sector values.

Desirable Qualifications and Experience

The following would be highly regarded:

• experience in portfolio, project, program, governance or reporting support
• experience using spreadsheets, reporting tools or data-visualisation platforms
• an understanding of technology delivery environments
• relevant qualifications in business, technology, finance, data or a related discipline

Further Information

For more details regarding this position please see attached position description and role statement for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Mary Wood via email *********@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 05/11/2026