Alumni Program Coordinator

Ourschool Ltd; Melbourne; On-site; AUD 21,000 - 26,000; Part time

Job summary

Ourschool Ltd. is seeking an Alumni Program Coordinator to deliver and grow our alumni program at Box Hill High School, Melbourne. This part-time role (2 days per week) runs for a 2-year fixed term with potential for extension, starting the week of January 18, 2027.

Salary is 0.315 FTE of $75,000 plus 12% superannuation, with 12 weeks of school holidays. Your duties include building alumni networks, coordinating events, maintaining the alumni database, crafting communications, and reporting

Qualifications

• Outstanding interpersonal skills with the ability to tailor communications to a wide variety of stakeholders.
• Excellent written and verbal communication skills, comfortable with public speaking.
• Ability to work to tight project deadlines, take the initiative and organise workload independently.
• Knowledge and experience of managing social media platforms, including Facebook and LinkedIn; professionalism in online communications.
• A strong ability to manage a project and reach project outcomes through a positive, team-oriented, can-do attitude.
• Ability to always maintain confidentiality and professionalism.
• Proficiency with Canva and Microsoft Office; particularly Word, Excel and PowerPoint.

Responsibilities

• Building and engaging the school's alumni community by phone, email and social media and by meeting alumni to involve them in the school's Ourschool alumni program.
• Event planning - identifying and engaging alumni volunteers to take part in alumni career pathways sessions, organising and running these alumni classroom Q&A sessions.
• Proactively connecting with alumni and recording their details on the school's alumni database; keep database updated.
• Finding innovative ways to help the school actively involve their alumni in school life and curriculum-related activities.
• Writing, editing and designing engaging internal and external communications to send out on behalf of your partner school e.g. alumni newsletters, social media
• Providing regular progress reports to Ourschool and designated school principal/leaders at your partnership school.
• Delivering occasional presentations to the school council; school staff meetings; Active participation in evaluations of the program.

Skills

Interpersonal skills

Public speaking

Written communication

Social media management

Canva

Microsoft Office

Project management

Education

Tertiary degree in marketing/communications/journalism/education

Tools

Canva

Microsoft Office

Job description

Ourschool is an innovative not-for-profit organisation. Our purpose is clear. We help public (state) high schools build supportive alumni communities that inspire students.

We bring high school alumni back to their old classrooms to inspire students about career pathways.

Use your community building skills to pioneer and grow Ourschool's alumni program at Ourschool's partner school, Box Hill High School, Box Hill, Melbourne.

Purpose of the Role

The Alumni Program Coordinator is a relationship building, event management role. You will be employed by Ourschool to deliver our program at Box Hill High School, on a part-time basis (2 days per week). The role is offered initially as a 2-year fixed term employment contract, with potential for extension.

Salary: 0.315 FTE of $75,000 plus 12% superannuation

Annual leave: School holidays (12 weeks)

Expected work days: 2 consecutive weekdays, Thursday and Friday; 9am-3.30pm (Total 12 hours paid per week)

Expected starting date: Week of the 18th of January, 2027

Reporting to Ourschool's CEO and your relevant line manager, you will be responsible for implementing Ourschool's alumni program at Box Hill High School.

Our alumni program focuses on inspiring current students by engaging alumni in career pathway and curriculum-related activities that are organised by the Alumni Program Coordinator. This role does not involve organising reunions for past students.

Your role also includes finding a school's alumni, administering, and growing the school's alumni database, organising communications with these alumni and reconnecting them with the school to build and support the school's ongoing relationship with its alumni.

As Alumni Program Coordinator you will work closely with the school's principals and key teaching staff to deliver and grow the Ourschool alumni program at the school.

Your responsibilities will include proactive alumni database maintenance, event planning and administration, communications, and marketing, including social media, to engage the school's alumni community and build a supportive alumni network for the school and its students.

You will receive induction training, coaching and support from Ourschool in this role.

Responsibilities of the Alumni Program Coordinator include (but are not limited to):

• Building and engaging the school's alumni community by phone, email and social media and by meeting alumni to involve them in the school's Ourschool alumni program. This will be done by implementing the Ourschool alumni development program and meeting its key performance indicators (KPIs);
• Event planning - identifying and engaging alumni volunteers to take part in alumni career pathways sessions, organising and running these alumni classroom Q&A sessions;
• Proactively connecting with alumni and recording their details on the school's alumni database; keep database updated;
• Finding innovative ways to help the school actively involve their alumni in school life and curriculum-related activities;
• Writing, editing and designing engaging internal and external communications to send out on behalf of your partner school e.g. alumni newsletters, social media
• Providing regular progress reports to Ourschool and designated school principal/leaders at your partnership school;
• Communicate with enthusiasm to all sectors of the school community, and to build strong positive relationships with key stakeholders;
• Delivering occasional presentations to the school council; school staff meetings;
• Actively promoting and advocating for the Ourschool program;
• Taking part in evaluations of the Ourschool program and the program at your designated school.

Selection criteria:

1. Outstanding interpersonal skills with the ability to tailor communications to a wide variety of stakeholders;
2. Excellent written and verbal communication skills, comfortable with public speaking;
3. Ability to work to tight project deadlines, take the initiative and organise workload independently;
4. Knowledge and experience of managing social media platforms, including Facebook and LinkedIn; understanding the importance of professionalism in your online communications;
5. A strong ability to manage a project and reach project outcomes through a positive, team-oriented, can-do attitude;
6. Ability to always maintain confidentiality and professionalism;
7. Proficiency with Canva and Microsoft Office; particularly Word, Excel and PowerPoint;

Personal attributes required:

• You enjoy interacting with people and are a great communicator. You are concise and operate with poise, dignity, and reliability in your professional world. Other desirable attributes in this role are:
• A passion for education and commitment to improving opportunities for students in public schools;
• A willingness to learn, be flexible and open-minded and embrace new ideas;
• Positive and energetic team player, with adaptability to work within a small team and changing circumstances;
• A friendly and warm disposition with the ability to show enthusiasm and persistence in your work and project management;
• A focus on outcomes and solutions, sharing your knowledge and expertise with team members;
• The ability to motivate others and be a positive role model;

Who may apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. The following attributes are desirable:

Degree qualified (tertiary degree) in marketing or communications or journalism or education or relevant work experience;

Experience in one of the following roles is favourable but not essential; alumni relations, journalism, communications, marketing, school teaching or a similar role in an education-related or community-building field;

Experience of working with teachers, students in schools is a plus.

Equal Employment Opportunity and Occupational Health and Safety Commitment

Ourschool is an equal opportunity employer and is committed to providing a workplace free from all forms of unlawful discrimination, harassment, bullying, vilification, and victimisation. We make decisions on employment, promotion, and reward on the basis of merit.

Ourschool is committed to all aspects of equal opportunity, diversity and inclusion in the workplace and to providing all staff with a safe, respectful and rewarding environment free from all forms of unlawful discrimination, harassment, vilification and victimisation.

Child safety standards:

Ourschool is committed to child safety protocols and policies that promote the safety and wellbeing of all students. All Ourschool staff are required to comply with Ourschool's Child Safety Policy as a requirement of their employment.

All applicants for this position must have the right to work in Australia.

The successful applicant will be required to have or undergo and obtain an Employee Working with Children Check.