Aged Care: Personal Care & Activities Specialist

Estia Health; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Estia Health is seeking a Senior Site Activation Specialist (Sponsor Dedicated) to support end-to-end site start-up activities across multiple studies in ANZ. Based in North Sydney or Melbourne, you will collaborate with internal teams and investigative sites to ensure timely activation.

This role requires 12+ months in site start-up activities, ethics submissions, and site budget/contract negotiations. Full work rights for Australia are required; several 1-year contract positions are available

Qualifications

• 12 months hands-on experience in site start-up / activation activities.
• Experience managing ethics submissions and informed consent documentation requirements.
• Proven experience in site budget and contract negotiations.
• Strong organisational and multitasking skills across multiple sites and studies.
• Excellent written and verbal communication skills.
• Bachelor's degree in Life Sciences, Health Sciences, or related field.

Responsibilities

• Support site feasibility, site identification, site start-up, and maintenance activities across multiple studies and sponsors.
• Prepare, review, and track site start-up documentation per regulatory, ethics, and sponsor requirements.
• Act as a key contact for investigative sites during start-up and maintenance phases.
• Independently coordinate ethics and ICF submissions, including local adaptations and amendments.
• Lead site budget and contract negotiations.
• Maintain accurate site and study information in internal systems and trackers.
• Communicate status updates, risks, and timelines to internal stakeholders.
• Provide operational guidance and mentoring to less experienced team members.
• Operate with autonomy across multiple studies and stakeholders.

Skills

Site Activation

Clinical Trials

Ethics submissions

Budget negotiations

Communication

Education

Bachelor's degree in Life Sciences

Job description

Senior Site Activation Specialist (Sponsor Dedicated)

North Sydney, New South Wales, Australia
Melbourne, Australia
Full time

We are seeking multiple Senior Site Activation Specialists to join our ANZ Site Activation team. This is a great opportunity to work across a broad portfolio of sponsors and therapeutic areas, supporting clinical trials from early site identification through to activation and ongoing maintenance.

You will be responsible for end‑to‑end site start‑up activities, working closely with internal study teams, investigative sites, and external stakeholders to ensure timely and compliant site activation.

Applicants must have full work rights for Australia.

As we are hiring multiple headcounts across various models, some positions are 1 Year contract positions. The conversion or renewal is dependent on business needs, and we are unable to guarantee the allocation of contract or permanent roles, depending on sponsor requirements.

The interview process will include an initial video screening and phone screening stage, and you can indicate your preference on the above during the screening.

What We Offer

• Exposure to a wide variety of sponsors, studies, and therapeutic areas
• A collaborative, supportive team environment
• Training, tools, and mentoring within a leading global CRO
• Flexibility in working location across Australia and New Zealand

Essential Functions

• Support site feasibility, site identification, site start‑up, and maintenance activities across multiple studies and sponsors
• Prepare, review, and track site start‑up documentation in accordance with regulatory, ethics, and sponsor requirements
• Act as a key point of contact for investigative sites during start‑up and maintenance phases
• Independently coordinate ethics and informed consent form (ICF) submissions, including local adaptations and ongoing amendments
• Lead site budget and contract negotiations
• Maintain accurate site and study information within internal systems and project trackers
• Communicate status updates, risks, and timelines effectively to internal stakeholders
• Provide operational guidance and informal mentoring to less experienced team members
• Operate with a high degree of autonomy across multiple studies and stakeholders

Required Experience & Qualifications

• Minimum 12 months hands‑on experience in clinical trial site start‑up / site activation activities
• Experience managing ethics submissions and informed consent documentation requirements
• Proven experience in site budget and contract negotiations
• Strong organisational skills with the ability to manage multiple sites and studies in parallel
• Excellent written and verbal communication skills
• Bachelor's degree in Life Sciences, Health Sciences, or a related field (or equivalent experience)