Admissions Officer

Department of Justice and Community Safety VIC; City of Melbourne; On-site; AUD 62,000 - 80,000; Full time

Benefits offered by this job

Job stability

Salary sacrificing options

Transparent performance framework

Generous leave entitlements

Employee Assistance Program

Job summary

The Department of Justice and Community Safety VIC is seeking an Admissions Officer based at the Parkville Youth Justice Precinct, with flexible duties across Malmsbury and Cherry Creek as required. The role focuses on admissions processes, data integrity in CRIS, and safe transfer coordination for young people.

Key requirements include strong administrative and data-entry skills, familiarity with CRIS and Excel, and the ability to manage challenging behaviours in a rehabilitative environment.

Qualifications

• Excellent administrative and data entry skills.
• Understanding of the Youth Justice CRIS system would be highly regarded.
• Comprehensive understanding of Microsoft Excel.

Responsibilities

• Coordinate admission processes and CRIS data entry to support young people entering youth justice precincts.
• Maintain accurate CRIS records for admissions, releases, court appearances, sentences, bail and temporary leave.
• Coordinate transfer of young people between Cherry Creek and Malmsbury Youth Justice Precincts, including admissions from courts.
• Perform other duties such as young people escorts, supervising visits, managing client property and other administration duties.
• Provide care, supervision, safety and support for young people in youth justice facilities.

Skills

Administrative skills

Data entry

MS Office Excel

CRIS system knowledge

Managing challenging behaviours

Youth development awareness

Tools

CRIS system

Job description

Department of Justice and Community Safety VIC – Melbourne Northern Suburbs VIC

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

• Be a key point of support for Youth Justice admissions, coordinating processes and systems that support young people entering our precincts
• Work as part of a supportive team to keep the precinct running smoothly, respond to changing priorities and help maintain a safe environment for young people, staff and the community
• Attractive salary between $62,104 - $79,753 plus superannuation

The Department of Justice and Community Safety (Youth Justice) is responsible for the statutory supervision of young people in the criminal justice system in Victoria focusing on prevention, diversion, and early intervention as the most effective and fiscally responsible ways of reducing youth crime. Youth Justice is committed to the demonstration of the Victorian Public Sector values. The values are: responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

Youth justice custodial centres accommodate young people aged 12-18 years who have been remanded or sentenced by the Criminal Division of the Children's Court, and some 18-21 year olds sentenced by Adult Courts to a youth justice custodial centre.

The Admissions Officer is responsible for admission processes and technology systems that support young people entering youth justice precincts, with Parkville serving as the primary admissions site. The role is responsible for accurate Client Relationship Information System (CRIS) data entry and maintaining the quality and integrity of admission records. The positions will coordinate the transfer of young people between Cherry Creek and Malmsbury Youth Justice Precincts, including admissions from courts.

As an Admissions Officer, you will be required and supported to complete the fully funded and provided Certificate IV in Youth Justice as a key component of your role.

The opportunity

• Ongoing, full-time position based at the Parkville Youth Justice Precinct but working flexibly across other Youth Justice Custodial Precincts (Malmsbury & Cherry Creek), where needed to respond to operational requirements.
• Maintain a safe and secure environment for young people, staff and the community by recording movements, conducting searches and security checks and monitoring alarms.
• Ensure admission processes are followed and update systems to support the safe transfer of young people between custodial precincts.
• Maintain accurate CRIS records for admissions, releases, court appearances, sentences, bail and temporary leave.
• Perform other duties such as young people escorts, supervising visits, managing client property and other administration duties as required.
• Provide care, supervision, safety and support for young people in youth justice facilities.

To be successful in this role, you will have:

• Excellent administrative and data entry skills.
• An understanding of the Youth Justice CRIS system would be highly regarded.
• A compr ehensive understanding of the Microsoft Office Suite, particularly Excel.
• The ability to effectively manage the challenging behaviours of young people.
• The ability to create a safe and rehabilitative environment for young people.
• The ability to apply an understanding of adolescent development and the issues impacting youngpeople.

A current employee Working with Children Check (WWCC) card is required and will need to be provided prior to commencement of employment by the applicant. Currency will need to be maintained by the employee for the period of employment.

To learn more about the type of skills you will need to thrive in this role, please read the position description.

What’s in it for you?

You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.

There are many advantages in working for the department, including:

• Job stability– position as a member of the Victorian Public Service (VPS).
• A fair salary–enjoy great work conditions and salary sacrificing options.
• Transparent performance framework–approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
• Generous leave entitlements–provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
• Employee Assistance Program support– you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

If you have any queries, please contact Nicole Calvert on **************@justice.vic.gov.au

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

Applicants are welcome to utilise support from the Aboriginal Recruitment Teamthroughout the recruitment process. Aboriginal candidates are encouraged to contact***************@justice.vic.gov.auif they would like cultural support and guidance through the application process.

For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made

We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce – we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.

We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.

Applications close 11.59pm, Tuesday 20th October 2026.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.