Admissions Officer (Malmsbury)

Careers; Malmsbury; On-site; AUD 62,000 - 80,000; Full time

Benefits offered by this job

Salary sacrificing options

Generous leave entitlements

Job summary

The Admissions Officer role is based at the Malmsbury Youth Justice Precinct, with flexibility across Parkville and Cherry Creek precincts. You will support admissions processes, maintain CRIS data integrity, and coordinate transfers of young people between custodial sites.

The position includes committed training with a fully funded Certificate IV in Youth Justice as part of the role. Ongoing, full-time opportunity in a system-focused environment within Youth Justice, contributing to safe,

Qualifications

• Excellent administrative and data entry skills.
• An understanding of the Youth Justice CRIS system would be highly regarded.
• Comprehensive understanding of the Microsoft Office Suite, particularly Excel.

Responsibilities

• Maintain accurate CRIS records for admissions, releases, court appearances, sentences, bail and temporary leave.
• Ensure admission processes are followed and update systems to support the safe transfer of young people between custodial precincts.
• Maintain a safe and secure environment by recording movements, conducting searches and monitoring alarms.
• Perform other duties such as young people escorts, supervising visits, managing client property and other administration duties as required.
• Provide care, supervision, safety and support for young people in youth justice facilities.

Skills

Administrative skills

CRIS data entry

Microsoft Excel

Education

Certificate IV in Youth Justice

Tools

CRIS system

Microsoft Office Suite

Job description

Be a key point of support for Youth Justice admissions, coordinating processes and systems that support young people entering our precincts

Work as part of a supportive team to keep the precinct running smoothly, respond to changing priorities and help maintain a safe environment for young people, staff and the community

Attractive salary between $62,104 - $79,753 plus superannuation

The Department of Justice and Community Safety (Youth Justice) is responsible for the statutory supervision of young people in the criminal justice system in Victoria focusing on prevention, diversion, and early intervention as the most effective and fiscally responsible ways of reducing youth crime. Youth Justice is committed to the demonstration of the Victorian Public Sector values. The values are: responsiveness, integrity, impartiality, accountability, respect, leadership and human rights. Youth justice custodial centres accommodate young people aged 12-18 years who have been remanded or sentenced by the Criminal Division of the Children's Court, and some 18-21 year olds sentenced by Adult Courts to a youth justice custodial centre

The Admissions Officer is responsible for admission processes and technology systems that support young people entering youth justice precincts, with Parkville serving as the primary admissions site. The role is responsible for accurate Client Relationship Information System (CRIS) data entry and maintaining the quality and integrity of admission records. The positions will coordinate the transfer of young people between Cherry Creek and Malmsbury Youth Justice Precincts, including admissions from courts. As an Admissions Officer, you will be required and supported to complete the fully funded and provided Certificate IV in Youth Justice as a key component of your role

The opportunity Ongoing, full-time position based at the Malmsbury Youth Justice Precinct but working flexibly across other Youth Justice Custodial Precincts (Parkville & Cherry Creek), where needed to respond to operational requirements

• Maintain a safe and secure environment for young people, staff and the community by recording movements, conducting searches and security checks and monitoring alarms
• Ensure admission processes are followed and update systems to support the safe transfer of young people between custodial precincts
• Maintain accurate CRIS records for admissions, releases, court appearances, sentences, bail and temporary leave
• Perform other duties such as young people escorts, supervising visits, managing client property and other administration duties as required
• Provide care, supervision, safety and support for young people in youth justice facilities

• Excellent administrative and data entry skills
• An understanding of the Youth Justice CRIS system would be highly regarded
• A comprehensive understanding of the Microsoft Office Suite, particularly Excel
• The ability to effectively manage the challenging behaviours of young people
• The ability to create a safe and rehabilitative environment for young people
• The ability to apply an understanding of adolescent development and the issues impacting young people
• A current employee Working with Children Check (WWCC) card is required and will need to be provided prior to commencement of employment by the applicant
• Currency will need to be maintained by the employee for the period of employment

What’s in it for you?

• Job stability- position as a member of the Victorian Public Service (VPS)
• A fair salary-enjoy great work conditions and salary sacrificing options
• Transparent performance framework-approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager
• Generous leave entitlements-provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave
• Employee Assistance Program support- you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply

Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process

Aboriginal candidates are encouraged to [e-mail] they would like cultural support and guidance through the application process

For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made

We want to make sure all Victorians feel represented by the department's work

One of the ways we do this is by recruiting a diverse workforce - we welcome people of any gender, age, religion, sexual orientation, disability and cultural background

We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector

We're proud of our individual differences

We're proud of the many languages we speak and the stories we can share with each other

We hope you will share your story too

Child Safe Statement of Commitment

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening

Applications close 11.59pm, Wednesday 14th October 2026