Administrator Projects | Adelaide

BHP Career Portal; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working options

Generous parental leave

Extended leave entitlements

Parent rooms

Job summary

BHP is seeking an enthusiastic and proactive Project Administrator to support CuSA Major Projects Technical in Adelaide. Reporting to the Technical Director, you will provide high-quality administrative and coordination support across technical teams, coordinating onboarding, travel, reports and meetings.

You will engage with stakeholders at all levels, manage multiple priorities with a proactive mindset, and drive continuous improvement of administrative processes using MS 365 tools.

Qualifications

• Strong communication with stakeholders at all levels.
• Proactive, organised with a strong “get things done” mindset.
• Excellent attention to detail and ability to manage competing priorities.
• Adaptable and able to work across the Major Projects environment.
• Builds positive working relationships and collaborates as part of a team.
• MS 365 capability, particularly Word, Excel, PowerPoint and Outlook.

Responsibilities

• Independently coordinate administrative activities to support work planning and delivery, including meeting cadences and onboarding.
• Develop clear and professional communications and manage stakeholder relationships on behalf of leaders.
• Coordinate onboarding of new starters.
• Maintain the Technical Assurance Plan Database and other team records.
• Raise purchase requisitions in SAP and track them.
• Prepare ad hoc reports, analyses and presentations.
• Coordinate travel, accommodation and transport bookings for employees, contractors and visitors.
• Arrange catering for onsite and offsite meetings and events.
• Create and maintain SharePoint sites and content.

Skills

Communication

Proactive mindset

Attention to detail

Stakeholder engagement

Team collaboration

MS 365 proficiency

Tools

SAP

SharePoint

Microsoft 365

Job description

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Administrator Projects | Adelaide

Job Posting End Date:

Job Country: Australia

Job State/Province: South Australia

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the Role

CuSA Major Projects is seeking an enthusiastic and proactive Project Administrator to join our team, supporting CuSA Major Projects Technical.
Reporting to the Technical Director, this role will provide high-quality administrative and coordination support across our Technical Teams. We are looking for someone who is collaborative, technology-focused, highly organised and passionate about finding smarter and more efficient ways of working.

Key Accountabilities

• Independently coordinate administrative activities to support effective work planning and delivery, including meeting cadences, operating rhythms, team coordination, document preparation and onboarding.
• Develop clear and professional communications and effectively manage stakeholder relationships on behalf of leaders.
  
• Coordinate onboarding of new starters.
• Maintain the Technical Assurance Plan Database and other team records.
• Raise purchase requisitions in SAP and maintain associated tracking.
• Prepare ad hoc reports, analysis and presentations as required.
• Coordinate travel, accommodation and transport bookings for employees, contractors, consultants and visitors.
• Maintain travel records and requirements.
• Coordinate meetings, training events, seminars, conferences and team events.
• Arrange catering for onsite and offsite meetings and functions.
• Actively contribute to the continuous improvement and digitisation of administrative processes and procedures.
• Create and maintain SharePoint sites and content.
• Order PPE through SAP.
• Format and maintain Word documents, reports and presentations.
• Liaise with Facilities as required.
• Coordinate Fire Warden and First Responder requirements.Undertake other duties as directed by the line manager.

About You

We are looking for someone who:

• Has strong communication skills and can confidently engage with stakeholders at all levels of the organisation.
• Is proactive, organised and has a strong “get things done” mindset.
• Demonstrates excellent attention to detail and can effectively manage competing priorities.
• Is adaptable and comfortable working across the broader Major Projects environment.
• Builds positive working relationships and works collaboratively as part of a team.
• Has strong Microsoft 365 capability, particularly Word, Excel, PowerPoint and Outlook.
• Is confident using technology and identifying opportunities to simplify and improve administrative processes.

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect.We are an Equal Opportunity employer and recognise that true diversity includesgender,age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [e-mail].