Administrator - MARC

WesTrac; Kalgoorlie-Boulder; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Paid parental leave

Novated leasing

Income protection

Retail discounts

Employee assistance program

Job summary

WesTrac is seeking a Site Administrator to support the KCGM site in Western Australia. The role involves providing comprehensive administrative support to site-based teams, managing workforce onboarding, scheduling, documentation, and compliance activities to ensure efficient operations.

Reporting to the Contract Manager MARC, you will maintain records, assist with rostering, and contribute to continuous improvement while delivering high-quality service to stakeholders on site.

Qualifications

• Experience in site or operations administration, preferably in mining, construction or heavy industry.
• Strong organisation and attention to detail with excellent written and verbal communication.
• Proven ability to build and maintain relationships with stakeholders across levels.
• Proactive in safety, compliance and continuous improvement.

Responsibilities

• Provide administrative support to site leadership and operational teams.
• Coordinate workforce mobilisation requirements, including inductions, site access, and compliance documentation.
• Maintain employee and contractor records, ensuring training, licences and certifications remain current.
• Review daily timesheets and payroll-related administration accurately and within required timeframes.
• Assist with roster administration and workforce scheduling activities.
• Conduct routine administrative audits relating to safety, quality and compliance requirements.
• Manage site stationery, office supplies, and administrative resources.
• Prepare reports, meeting minutes, and other documentation as required.
• Liaise with internal departments and external stakeholders to support site operational requirements.
• Maintain accurate records and filing systems in accordance with WesTrac procedures.
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes.
• Deliver exceptional customer service to internal and external stakeholders.

Skills

Site administration

Operations administration

Microsoft Office

Stakeholder management

Time management

Attention to detail

Communication

Problem solving

Independence

Teamwork

Safety compliance

Tools

Microsoft Office Suite

Job description

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Reporting to the Contract Manager - MARC, the Site Administrator plays a critical role in supporting the day-to-day operations of the KCGM site. This position provides comprehensive administrative support to site-based teams, ensuring the efficient coordination of workforce administration, mobilisation requirements, compliance activities, and general site support. The successful candidate will maintain accurate records, assist with workforce planning and scheduling, support site onboarding requirements, and ensure all administrative processes are completed in accordance with WesTrac policies and procedures.

Roster

Residential Monday to Friday, 9.5 hours a day (excluding meal break)

What you’ll do:

• Provide administrative support to site leadership and operational teams.
• Coordinate workforce mobilisation requirements, including inductions, site access, and compliance documentation.
• Maintain employee and contractor records, ensuring all training, licences, and certifications remain current.
• Review daily timesheets and payroll-related administration accurately and within required timeframes.
• Assist with roster administration and workforce scheduling activities.
• Conduct and maintain routine administrative audits relating to safety, quality, and compliance requirements.
• Manage site stationery, office supplies, and administrative resources.
• Prepare reports, meeting minutes, and other documentation as required.
• Liaise with internal departments and external stakeholders to support site operational requirements.
• Maintain accurate records and filing systems in accordance with company procedures.
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes.
• Deliver exceptional customer service to internal and external stakeholders.

Skills and Experience:

• Previous experience in a site administration, operations administration, or similar administrative role, preferably within mining, construction, or heavy industry.
• Strong organisational and administrative skills with a high level of accuracy and attention to detail.
• Excellent communication skills, both written and verbal.
• Proven ability to build and maintain effective working relationships with a wide range of stakeholders.
• Intermediate to advanced computer literacy, including Microsoft Office Suite and enterprise business systems.
• Ability to manage competing priorities and meet deadlines in a fast-paced operational environment.
• Strong problem-solving skills and a proactive approach to supporting site operations.
• Ability to work both independently and collaboratively within a team environment.
• Commitment to safety, compliance, and continuous improvement.

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Recommend & Spend – Opportunity to receive a referral bonus up to $5000 for applicable roles.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.