Administrator - HSE

WeBuild; Cooma; On-site; AUD 65,000 - 90,000; Full time

Job summary

WeBuild is seeking an HSSE Administrative support role in Australia to assist the HSSE team with daily activities, data management, reporting and coordination of training and wellbeing initiatives on site.

The role involves maintaining HSSE records, preparing incident reports, and supporting external reporting. Strong MS Office skills and attention to detail are essential for success.

Qualifications

• Strong initiative and proactive approach to tasks.
• Exceptional written and verbal communication skills.
• Well-developed time management abilities.
• High attention to detail in all work.
• Genuine commitment to site safety processes and practices.
• Advanced knowledge of Word, Excel, Outlook and PowerPoint.

Responsibilities

• KPI Reporting on HSSE metrics.
• Assist HSSE team in day-to-day activities.
• Maintain HSSE Event Database ensuring data quality.
• Administer accounts for HSE Department and equipment procurement.
• Provide office equipment supply and issue support for HSSE team.
• Collate and develop periodic HSSE performance reports and presentations.
• Prepare statistical and administrative information for pre-qualification and tender purposes.
• Coordinate HSSE training courses, workshops and meetings on site.
• Coordinate HSSE & Wellbeing initiatives throughout the year.
• Provide administrative support to Emergency Response teams as required.
• Audit and replenish Major Incident Rooms tools and equipment.
• Ensure incident reports completed and investigations communicated.
• Support Target Zero culture delivery across the workplace.
• Maintain electronic and hard copy filing systems.
• Collate site weekly HSE reports into master register and issue weekly/monthly reports.
• Maintain HSSE document control and registers.
• Ensure distribution of HSSE alerts as directed by HSSE Manager.
• Assist in compiling records for external reporting.
• Perform additional administrative duties as required.

Skills

Strong initiative

Proactive nature

Excellent written and verbal comuníc

Tools

Microsoft Office Suite

Job description

To ensure that FGJV maintains a healthy and safe working environment for all personnel, in accordance with FGJV Management system expectations, operating standards, and HSSE management manual, statutory requirements, and client specifications.

• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Genuine commitment and proactive approach to site safety processes and practices
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities:

• KPI Reporting
• Assist the HSSE Team (Advisors / Coordinators / Managers) in day-to-day activities.
• Maintain the Project HSSE Event Database overseeing quality of data entry.
• Administer accounts and services for the HSE Department and procurement of equipment.
• Administer supply and issue of office-based equipment for the HSSE Team.
• Collate and develop periodic HSSE Performance Reports and presentations (FGJV, Board Meeting).
• Assist in the preparation of statistical and administrative information for pre-qualification and tender purposes
• Assist in the coordination of HSSE training courses / workshops / meetings for site.
• Assist in the coordination of HSSE & Wellbeing initiatives throughout the year.
• Provide administrative support to Emergency Response teams as required.
• Audit of and replenishment of Major Incident Rooms Tools and Equipment.
• Ensure completion of incident reports, updating of incident register and communication of investigation findings.
• Actively support in the delivery and promotion of a Target Zero culture across the workplace.
• Maintain electronic & hard copy filing system.
• Collation of site weekly HSE reports into a master register and issuance of the weekly and monthly reports.
• Maintain document control requirements for HSSE documentation.
• Establish and maintain HSSE registers, data bases and statistical data entry.
• Ensure the efficient distribution of internal and external HSSE alerts, as directed by the HSSE Manager.
• Assist in the compilation of records and documents to support external reporting.
• Additional Administrative duties as required.

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.