Administrator & Compliance Coordinator

Sharp and Carter; City of Melbourne; On-site; AUD 55,000 - 69,000; Full time

Benefits offered by this job

Casual culture

Parking on site

Flexible hours

Job summary

Sharp and Carter seeks an Administrator & Compliance Coordinator to join their Tottenham office on a full-time basis. Immediate start, temp-to-perm, with an hourly rate of $40–$50 plus Super.

The role blends compliance coordination, project administration and operational support across Victorian infrastructure projects. Based in Tottenham, you will manage inductions, compliance records and site access, while supporting procurement, asset servicing and reporting with a collaborative team.

Qualifications

• Previous experience in Administration, Compliance Coordination, Project Administration or Construction Administration
• Demonstrated compliance experience within the construction, civil, infrastructure, utilities or related industries
• Experience managing contractor onboarding, inductions, compliance documentation and site access requirements
• Exposure to Tier 1 construction, civil, infrastructure, utilities or rail projects
• Strong understanding of contractor management processes and compliance requirements
• Excellent organisational skills and attention to detail
• Proven ability to manage multiple priorities and deadlines
• Strong communication and stakeholder management skills
• Intermediate Microsoft Office skills, particularly Excel

Responsibilities

• Compliance & Site Coordination: Manage inductions, upload and maintain compliance docs, coordinate site access, schedule inductions and risk assessments, maintain qualifications and compliance registers, monitor registers, manage servicing schedules, prepare assets for site induction.
• Administration & Operations Support: Act as first point of contact for enquiries, coordinate on-hire/off-hire requests, manage POs and quotes, liaise with operations and warehouse for asset delivery/return, maintain records in CRM, provide cross-divisional admin support, assist ad hoc projects.
• Reporting & Documentation: Maintain compliance and operational registers, input waste and water servicing data, complete monthly sustainability reporting, submit docs to authorities, maintain testing/ tagging records and asset registers.

Job description

Administrator & Compliance Coordinator
Tottenham, Melbourne VIC
Circa $40 - $50 per hour + Super (dependent on experience)
Immediate Start | Temp-to-Perm Opportunity

Join a well-established small business supporting some of Victoria's largest construction, rail and infrastructure projects. An exciting opportunity exists for an experienced Administrator & Compliance Coordinator to join a well-established small business servicing major Tier 1 construction, civil and infrastructure projects across Victoria.

This is a highly varied role that combines compliance coordination, project administration and operational support. We are specifically seeking candidates with previous compliance experience within the construction, civil, infrastructure, utilities or related sectors who understand contractor onboarding, site inductions and the importance of maintaining accurate compliance records across multiple projects.

With an immediate requirement and the potential for a long-term permanent opportunity, this role would suit someone who enjoys taking ownership, thrives in a fast-paced environment and is looking to join a business where their contribution is genuinely valued.

About the Role

Based full-time in the office in Tottenham, you'll report directly to the Office Manager and become a key member of a collaborative team. This is an office-based position offering flexible working hours, with start times available from 7:00am onwards.

Compliance & Site Coordination

• Manage employee, contractor, vehicle and asset inductions across client and project portals
• Upload and maintain compliance documentation for major project sites
• Coordinate site access requirements for staff, contractors, vehicles and equipment
• Schedule staff inductions and risk assessments
• Maintain staff qualifications, licences, training records and compliance registers
• Monitor compliance registers and ensure documentation remains current
• Manage vehicle and asset servicing registers and communicate upcoming servicing requirements
• Prepare vehicles and assets for site induction requirements
• Support plant, vehicle and equipment compliance activities

Administration & Operations Support

• Act as a first point of contact for customer and contractor enquiries
• Coordinate on-hire, off-hire, relocation and servicing requests
• Manage purchase orders and quote requests
• Liaise with operations and warehouse teams to ensure assets are prepared for delivery and return
• Maintain accurate records within internal CRM and administration systems
• Provide general administrative support across multiple business divisions
• Assist with a variety of ad hoc projects and support tasks as required

Reporting & Documentation

• Maintain company compliance and operational registers
• Assist with waste and water servicing data entry
• Complete monthly sustainability and social procurement reporting
• Submit documentation and log sheets to relevant authorities
• Maintain testing and tagging records, risk assessments and servicing schedules
• Track on-hire and off-hire assets and maintain accurate asset registers

About You

To be successful in this role, you will have:

• Previous experience in Administration, Compliance Coordination, Project Administration or Construction Administration
• Demonstrated compliance experience within the construction, civil, infrastructure, utilities or related industries
• Experience managing contractor onboarding, inductions, compliance documentation and site access requirements
• Exposure to Tier 1 construction, civil, infrastructure, utilities or rail projects
• Strong understanding of contractor management processes and compliance requirements
• Excellent organisational skills and attention to detail
• Proven ability to manage multiple priorities and deadlines
• Strong communication and stakeholder management skills
• Intermediate Microsoft Office skills, particularly Excel

Experience using compliance and induction platforms such as Damstra, IdeaGen, 3DS / 3D Safety, Chekrite, HammerTech, Rover or similar systems.

What's on Offer?

• Immediate start available
• Circa $40 - $50 per hour + Super (dependent on experience)
• Opportunity to transition into a permanent position
• Full-time office-based role in Tottenham
• Flexible working hours with start times from 7:00am onwards
• Stable business supporting major Victorian infrastructure and construction projects
• Variety across compliance, administration and operations
• Onsite and street parking available
• Casual, down-to-earth workplace culture
• Supportive leadership team and excellent team morale