Administrator - Commercial

WeBuild; Cooma; On-site; AUD 60,000 - 75,000; Full time

Job summary

WeBuild in Cooma, NSW, seeks an experienced administrative professional to provide clerical support to the Commercial team on construction projects. The role focuses on maintaining filing systems, processing invoices, coordinating meetings, and ensuring smooth project administration.

The ideal candidate has at least 3 years in administration, strong MS Office skills, excellent written and verbal communication, data management, and a proactive approach.

Qualifications

• Minimum 3 years of experience in administrative roles, preferably in construction.
• Strong written and verbal communication and data management skills.
• Proficient with office equipment and Microsoft Office.

Responsibilities

• Provide clerical and administrative support to the Commercial team.
• Maintain registers and filing systems, including e-filing and hard filing.
• Assist in preparing, formatting and collating reports and presentations.
• Manage meeting room bookings, room setup, attendance, catering and equipment.
• Reconcile and process invoices.
• Communicate with subcontractors and suppliers regarding correspondence and outstanding items.
• Assist in the month-end process.
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management.
• Meet/greet clients and visitors in a professional manner, including telephone and email enquiries.
• Provide an efficient and professional administrative service to enable the smooth running of the project.

Skills

MS Office

Data management

Administrative support

Education

Cert III in Business Administration

White Card

Tools

Microsoft Office Suite

Job description

• Cert III In Business Administration – Preferred but not essential
• White Card

Experience

• A minimum of 3 years of experience in an administrative role, ideally in a construction environment
• Previous administration experience, including use of office equipment, such as; scanners, photocopiers and printers etc.
• Solid technical writing and communication skills
• Strong data management, analytical, interpersonal and organisational skills
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Provide clerical and administrative assistance to the relevant Commercial team including flow of correspondence into and out of the office
• Maintaining various registers and spreadsheets, including creating and maintaining e-filing and hard filing systems
• Assist in preparing, formatting and collating reports and presentations
• Manage meeting room bookings, room set up, attendance, catering, equipment
• Reconciling and processing invoices
• Communicating with subcontractors and suppliers regarding correspondence and outstanding items
• Assisting in the month-end process
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
• Meet/greet and provide assistance to clients and visitors in a professional manner, including telephone and email enquiries
• Provide an efficient and professional administrative service to enable the smooth running of the project

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.