Administrator

Water Corporation; Canning; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Two wellbeing days each year

Long service leave pro rata

12% employer super contribution + 2% (

Job summary

Water Corporation in Western Australia seeks a proactive Administrator to support the Operations Support team. You will coordinate schedules, manage inspector calendars and liaise with internal and external stakeholders to ensure timely delivery of assets.

The role offers varied responsibilities across data management, documentation and process improvements, with a focus on accuracy and strong collaboration in a fast-paced environment.

Qualifications

• Experience in an administrative or coordination role within a fast-paced environment.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Proven ability to manage calendars, schedules and changing priorities.
• Excellent organisational skills with the ability to prioritise tasks and meet deadlines.
• Confident communication skills and the ability to build positive relationships with a variety of stakeholders.
• A keen eye for detail and the ability to maintain accurate records across multiple systems.

Responsibilities

• Coordinate and maintain documentation, data and records in accordance with corporate systems, processes and database requirements.
• Manage Inspector calendars, bookings and work schedules, balancing priorities, timeframes and geographic locations to support efficient service delivery.
• Prepare, maintain and distribute job information packs and other documentation to support inspection and asset acquisition activities.
• Monitor and action work queues, maintaining accurate records and ensuring tasks are progressed within required timeframes.
• Liaise with internal stakeholders and external developer-appointed representatives to resolve enquiries, coordinate activities and support project outcomes.
• Provide proactive administrative support to the team, identifying opportunities to improve processes and contribute to efficient day-to-day operations.

Skills

Administrative experience

Calendar management

Stakeholder communication

Attention to detail

Independent work

Tools

Excel

Outlook

MS Office Suite

Job description

About the role

Are you someone who enjoys bringing order to busy schedules, building strong working relationships and keeping things running smoothly behind the scenes?

We're looking for a proactive and highly organised Administrator to join our Operations Support team on a permanent basis. In this varied role, you'll be the central point of coordination for a team of up to seven Inspectors, supporting the acquisition of developer-delivered and internally delivered assets across the region.

You'll play a key role in managing schedules, coordinating inspections, maintaining records and liaising with both internal and external stakeholders to ensure work is delivered efficiently and on time. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys working with a variety of people and takes pride in delivering high-quality administrative support.

No two days are the same, with a mix of scheduling, stakeholder engagement, data management and operational coordination making this a rewarding and dynamic role.

Who we are

When you join Water Corporation, you play an important role for the people of WA. Our services are essential for life - everyday, millions of Western Australians rely on us to deliver and manage water across our state.

If you’re driven to make a meaningful contribution, you’ve come to the right place.

Real benefits that matter

• Two well-being days each year to recharge, relax and enjoy life (separate to standard paid sick/personal leave)
• Access to long service leave pro rata after 3 years of service
• Take advantage of our co-contribution superannuation scheme. Receive a 12% employer contribution and enjoy an additional 2% employer co-contribution when you elect to salary sacrifice 2%
• Purchase additional leave of up to 12 weeks or work 4 years at a reduced salary and take the fifth year off as paid leave
• Family-friendly benefits, including 22 weeks of paid parental leave
• Aboriginal and Torres Strait Islander cultural and ceremonial leave of up to 5 days so you can maintain your cultural connection and wellbeing.
• Annual leave loading – an extra 17.5% pay when you use your annual leave

Discover more benefits we offer to support the unique and individual ways our employees live.

What you can expect with this role

• Coordinate and maintain documentation, data and records in accordance with corporate systems, processes and database requirements.
• Manage Inspector calendars, bookings and work schedules, balancing priorities, timeframes and geographic locations to support efficient service delivery.
• Prepare, maintain and distribute job information packs and other documentation to support inspection and asset acquisition activities.
• Monitor and action work queues, maintaining accurate records and ensuring tasks are progressed within required timeframes.
• Liaise with internal stakeholders and external developer-appointed representatives to resolve enquiries, coordinate activities and support project outcomes.
• Provide proactive administrative support to the team, identifying opportunities to improve processes and contribute to efficient day-to-day operations.

Your skills and experience

You're someone who enjoys keeping people organised, juggling multiple priorities and finding practical solutions to keep work moving forward.

You have excellent attention to detail, strong communication skills and the confidence to build positive relationships with a wide range of stakeholders. You're comfortable working independently, managing competing deadlines and adapting to changing priorities in a busy environment.

Most importantly, you're a proactive team player who takes pride in providing outstanding support and delivering high-quality work.

You Will Bring:

• Experience in an administrative or coordination role within a fast-paced environment.
• Strong Microsoft Office skills, particularly in Excel and Outlook.
• Proven ability to manage calendars, schedules and changing priorities.
• Excellent organisational skills with the ability to prioritise tasks and meet deadlines.
• Confident communication skills and the ability to build positive relationships with a variety of stakeholders.
• A keen eye for detail and the ability to maintain accurate records across multiple systems.

Applications close Sunday, 15th November

We reserve the right to withdraw this ad prior to the closing date.

As part of the recruitment process you may be required to complete pre-employment screening which commonly include - but not limited to - a medical, qualification check, police clearance and Australian working rights check. If you would like the full list of pre-employment screening checks prior to applying, please contact [e-mail]

Our commitment to a diverse and inclusive workplace:

Diversity and inclusion are more than words. They guide us on building a thriving workforce that reflects the diversity of our customers and our community.

We encourage applications from every background, including Aboriginal and Torres Strait Islander people, people with disability, women, youth, LGBTQIA+ folks and people from culturally and linguistically diverse backgrounds.

We are committed to ensuring an accessible and inclusive work environment to enable people with disability to participate fully in all aspects of employment.

Applicants with disability who require adjustments during the recruitment process including an alternative format of the application form, can contact a Recruitment Officer at [e-mail] or 08 9420 2000.

To read our diversity and inclusion statement, please visit our website.