Administrative Officer - Shailer Park State High School

Queensland Government; Logan City; On-site; AUD 50,000 - 70,000; Full time

Job summary

Queensland Government is seeking a detail-oriented administrator to support subpoena coordination and records management at a school. The role involves front-office phone coverage, WHS admin tasks, and helping implement consistent archive and recordkeeping practices.

The successful candidate will manage multiple priorities, work independently, and escalate issues as needed, ensuring accuracy in a busy school environment.

Qualifications

• Strong attention to detail and ability to manage multiple tasks.
• Experience with records management and confidentiality practices is valued.
• Ability to support subpoena coordination and documentation.

Responsibilities

• Coordinate and assist with subpoena requests, including collation, review and redaction of school records.
• Provide front-office phone support during staff absence and assist with lunch coverage.
• Support WHS administrative tasks, including minute-taking and template updates.
• Assist with implementing school-wide recordkeeping and archive disposal processes.

Skills

Attention to detail

Records management

Administration

Confidentiality

Archive processes

Job description

About Us:Our vision of Excellence in Learning and Life is enacted through strong partnerships between students, staff, parents, and the community. Together, we create an environment where students thrive academically, socially, and personally, preparing them to make their mark in the world.About the Role:Key responsibilities of this role include:Support the Principal with the coordination and administration of subpoena requests, including the collation, review and redaction of relevant school records and documentation.Provide front-office telephone support during periods of staff absence and assist with lunch break coverage when required to maintain continuity of service.Support the Business Manager with Work Health and Safety (WHS) administrative tasks, including minute-taking, maintaining and updating WHS templates, and assisting with related documentation.Assist the Business Manager with the implementation of school-wide recordkeeping processes. This includes but is not limited to reviewing existing archive records, identifying records eligible for disposal and coordinating disposal in accordance with relevant departmental requirements, documenting school processes, procedures and supporting resources, prepare resources, tools and guidance materials for school staff to streamline and support consistent archive management and recordkeeping practices.Experience in records management, information handling, confidentiality, document redaction and archival processes will be highly regarded, but is not essential.About You:We are looking for someone who has strong attention to detail, can confidently manage multiple tasks and competing priorities, and is able to organise and manage their workload effectively.This role requires someone who can work independently, use initiative, recognise when priorities need to shift, and confidently escalate issues or matters requiring further attention when necessary.Being proactive, organised and adaptable, with the ability to maintain accuracy in a busy environment, will be essential.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);Attach a 1-page written statement in response outlining your skills and suitability for this role based on the key responsibilities.Attach evidence of the mandatory requirements outlined in the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.