Administrative Assistant School Adminstration Systems

All Hallow's School; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

All Hallows’ School in Brisbane is seeking a full-time continuing role to support ICT and administration across the school, working with the Director of ICT and a collaborative team. The role focuses on high-level admin support, data integrity in the school systems, and contributing to ongoing improvements.

You will manage diaries, coordinate meetings, maintain TASS data and reporting platforms, and train staff on LMS and learning systems, helping staff and students engage with technology and

Qualifications

• Experience with TASS and Microsoft Teams, OneNote or related education systems will be highly regarded.
• Ability to manage competing priorities while maintaining confidentiality.
• Current Queensland Working with Children Clearance (or ability to obtain one).
• Approval to work in Australia.
• A commitment to the values and ethos of Catholic education in the Mercy tradition.

Responsibilities

• Provide high-level administrative support to the Director of ICT and Information Services, including diary management, meeting coordination, correspondence and workflow management.
• Maintain accurate and reliable data across the School's administration system, including the TASS database and student reporting platforms.
• Create and maintain spreadsheets, reports and administrative records that support effective decision-making across the School.
• Support the day-to-day administration and ongoing improvement of the School's Learning Management System (LMS), digital MarkBooks and other learning platforms.
• Deliver training and support to staff on administrative and learning systems to promote effective and consistent use across the school.

Skills

Attention to detail

Communication skills

Tools

TASS

Microsoft Teams

OneNote

Job description

Full-time, continuing role

Join a collaborative team supporting schooladministration and technology systems

All Hallows’ School is a vibrant and values-driven Catholic Mercy girls’ school in Brisbane, educating students from Years 5 to12. As Queensland’s oldest secondary school, we are proud of our Mercy tradition and commitment to the highest standards in education.

About the role

Work closely with the Director of ICT and Information Servicesand a collaborative administration team to support the systems and processes that underpin teaching and learning across the school.

The successful candidate will provide high-level administrative support, maintain accurate school records and data, and help improve the systems and processes that support the School's day-to-day operations.

This position is ideal for someone who enjoys working with technology, data and administrative systems, has excellent attention to detail, and takes pride in finding better ways of doing things. You will have the opportunity to support school-wide projects, assist staff in using key systems and contribute to ongoing improvements across the School.

Key Responsibilities

• Provide high-level administrative support to the Director of ICT and Information Services, including diary management, meeting coordination, correspondence and workflow management.
• Maintain accurate and reliable data across the School's administration system, including the TASS database and student reporting platforms.
• Create and maintain spreadsheets, reports and administrative records that support effective decision-making across the School.
• Support the day-to-day administration and ongoing improvement of the School's Learning Management System (LMS), digital MarkBooks and other learning platforms.
• Deliver training and support to staff on administrative and learning systems to promote effective and consistent use across the school.

Role Requirements

• Strong administrative and organisational skills with high attention to detail
• Well-developed communication and interpersonal skills with the ability to build positive relationships with a wide range of stakeholders
• Experience with TASS and Microsoft Teams, OneNote or related education systems will be highly regarded.
• Ability to manage competing priorities while maintaining confidentiality
• Current Queensland Working with Children Clearance (or ability to obtain one)
• Approval to work in Australia
• A commitment to the values and ethos of Catholic education in the Mercy tradition
• Play a key role in supporting innovative school administration systems and technology-driven initiatives

Work on projects that improve how staff and students engage with technology and learning systems

• Located in Brisbane CBD, with public transport and parking options
• Inclusive, welcoming workplace culture built on Mercy values
• Be part of Queensland’s oldest and most respected girls’ school community

About All Hallows’ School

All Hallows’ School is a vibrant and values-driven Catholic Mercy girls’ school in Brisbane, educating students from Years 5 to12. As Queensland’s oldest secondary school, we are proud of our Mercy tradition and commitment to the highest standards in education. Our staff are inspiring, collaborative professionals who value strong relationships, high expectations, and meaningful engagement with students.

Joining our team means becoming part of a supportive community that prioritises wellbeing, professional growth, and a shared passion for empowering young women through education.

At All Hallows' School, diversity is celebrated, and our workplace culture is built on respect, dignity, and fairness. We encourage applications from candidates of all backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people.

All Hallows' School is committed to creating and maintaining an inclusive workplace and work practices for current and future employees. We strive to create a positive, barrier-free recruitment process and a supportive workplace.

Statement of Commitment to Child Safety

All Hallows’ School has zero tolerance for all forms of child abuse and is committed to Child Safety and implementing and adhering to the Child Safe Standards. Our commitment is based on our Mercy values of compassion, respect, justice, and service. We are committed to and promote the safety, wellbeing, inclusion, participation, and empowerment of all children, including Aboriginal and Torres Strait Islander children, children with disability, and children from culturally diverse backgrounds.

Child Safety is the responsibility of every member of the community. All Hallows’ School has a responsibility to understand and communicate the important and specific role staff and volunteers hold regarding Child Safety, to ensure that the safety and wellbeing of all children and young people is maintained.

Our Child Safety policies, strategies and procedures are inclusive of the needs of all children. The school respects, supports, values, and recognises the diverse needs and contributions of all students.