Administrative Assistant, Catechist Services

Catholic Education Western Australia Limited; Town of Cambridge; Hybrid; AUD 73,000 - 89,000; Part time

Benefits offered by this job

Free onsite parking

Job summary

Catholic Education Western Australia Limited is seeking an Administrative Assistant to join the Catechist Services team in West Leederville. The role focuses on keeping programs and accreditation activities running smoothly, coordinating with Catechist Coordinators, Parish Priests and Catechists, and managing priorities with accuracy and care.

The position is 0.4FTE ongoing, offering structured hours (4 hours a day over 4 days or Monday/Wednesday/Thursday).

Qualifications

• Experience as an Administrative Assistant in a similar educational setting.
• Strong Microsoft 365 skills, including SharePoint.

Responsibilities

• Perform general administrative duties that support the Catechist Service team.
• Provide support for accreditation courses, registrations, and certification of Catechists.
• Support financial administration of the team by processing payments and invoices.
• Liaise with Catechist Coordinators, Parish Priests and Catechists in the administration of Catechist formation, of meetings and Catechist resources.
• Update and maintain the database for Catechists.

Job description

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Administrative Assistant, Catechist Services

Company: Catholic Education Western Australia Limited

Administrative Assistant, Catechist Services

Bring your organisation, initiative and people skills to a role that supports faith formation and makes a meaningful difference across Catholic communities.

0.4 FTE Part-time | Ongoing | West Leederville

For more than 150 years, Catholic Education Western Australia (CEWA) has supported schools and communities across the state. Today, we are Western Australia's second-largest education provider, supporting more than 84,500 students through a network of schools and nearly 14,000 staff.

We're seeking an experience Administrative Assistant to join our Catechist Services team.

Join the Catechist Service as an Administrative Assistant and play a key role in keeping the team, its programs and accreditation activities running smoothly. Working closely with Catechist Coordinators, Parish Priests, Catechists and colleagues, you’ll use your organisation, communication and relationship skills to support meaningful faith formation across Catholic communities, making this a rewarding opportunity for someone who wants their administrative expertise to have purpose and impact.

This is a 0.4FTE ongoing position commencing January 2027. Working hours: 4 hours a day over 4 days or Monday, Wednesday, Thursday.

Why Join CEWA?

• Starting at $81,203 base (0.4FTE / $32,481.20 pro rata rate) with annual progression based on years of service. The salary range is also subject to annual remuneration reviews.
• Additional paid leave during Christmas and Easter office closures
• Professional development and career growth opportunities
• Access to wellbeing initiatives including Fitness Passport, Employee Assistance Program and corporate health discounts
• Free onsite parking

About the Role

Success in this role means staying one step ahead, keeping priorities organised and providing reliable, high-quality support that helps the Catechist Service run smoothly.

You’ll build positive relationships with colleagues, Catechist Coordinators, Parish Priests and Catechists, while confidently managing competing priorities, communications, meetings, accreditation activities and administrative processes with accuracy and care.

Key responsibilities include:

• Perform general administrative duties that support the work of the Catechist Service team.
• Provide support for accreditation courses, registrations, and certification of Catechists.
• Support financial administration of the team by processing payments and invoices.
• Liaise with Catechist Coordinators, Parish Priests and Catechists in the administration of Catechist formation, of meetings and Catechist resources.
• Update and maintain the database for Catechists.

About You

The ideal candidate is a highly organised and proactive administrator who enjoys bringing structure to a busy environment and building positive relationships with others. You’ll be a confident communicator with strong attention to detail, excellent Microsoft 365 skills and the ability to juggle competing priorities, while bringing a genuine commitment to supporting the mission and ethos of Catholic Education.

• Committed to the objectives and ethos of Catholic Education.
• Demonstrated ability to work collaboratively with colleagues and stakeholders to achieve positive outcomes.
• High-level interpersonal skills, with the ability to exercise initiative and sound judgement in setting priorities and managing variable workloads with a focus on relationships, results, and attention to detail.
• High-level verbal and written communication skills, with experience in communicating with internal and external stakeholders.
• Advanced skill and knowledge in standard office procedures, equipment, and Microsoft Office 365 Applications, including SharePoint.
• Demonstrated ability to plan, coordinate and manage multiple tasks and processes.
• Demonstrated ability to provide quality administrative support and high-level information technology support.

Highly regarded:

• An understanding of the Catechist Accreditation requirements
• A cover letter briefly addressing the selection criteria.
• A curriculum vitae outlining employment history, qualifications and certifications, and providing a minimum of two professional referees.

The successful applicant will be required to provide:

• A National Criminal History Check as issued by the Department of Education WA.
• 100 points of identification.

Applications for this role close no later thanThursday 19 November 2026.

We reserve the right to close this advertisement early if a suitable candidate is identified. If you're interested in this opportunity, we encourage you to submit your application as soon as possible to ensure consideration.

If you require support with submitting your application, please contact our Talent Advisors [e-mail]. Applications can be submitted by clicking Apply and uploading your application through our website. Applications will not be accepted via email.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia encourages applications from people of all cultural backgrounds, First Nations peoples, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.