Administrative Assistant - BRH

WA Country Health Service; Bunbury; On-site; AUD 60,000 - 75,000; Full time

Job summary

WA Country Health Service in Bunbury is seeking an experienced administrative professional to support the Senior Management Team at Bunbury Hospital. This permanent, fixed term and casual appointment offers varied hours per fortnight and potential for extension or permanency.

The role requires confidentiality, strong communication skills, and advanced computer and scheduling capabilities. You will handle minute taking, email management and provide responsive, quality administrative service to

Qualifications

• Demonstrates high-level administrative support to senior management.
• Proven confidentiality and discretion.
• Excellent written and verbal communication.
• Advanced computer skills including email and scheduling.
• Experience minute taking and record keeping.

Responsibilities

• Provide administrative support to Bunbury Hospital Senior Management Team.
• Manage executive scheduling and correspondence.
• Prepare minutes and records of meetings.
• Coordinate with internal stakeholders and maintain accurate files.

Skills

Administrative support

Confidentiality

Interpersonal skills

Computer skills

Minute taking

Organisational skills

Tools

Microsoft Outlook

Electronic scheduling

Job description

Position Profile:

Provides comprehensive administrative, executive and clerical services to the Senior Management Team of Bunbury Hospital. Permanent, Fixed Term and Casual appointments are available at various hours per fortnight, with the possibility of extension(s) and/or permanency.

Area Profile:

The South West is located in the southern-western corner of Australia and covers an area of nearly 24,000 square kilometres. It is Western Australia’s most popular tourist destination and has unique biodiversity and a rich natural environment. The Regional Health Service offers two (2) main health facilities at Bunbury and Busselton. The Health Service is also widely supported with a network of smaller hospitals and Multi-Purpose Service (MPS) sites at: Augusta, Boyup Brook, Bridgetown, Collie, Donnybrook, Harvey, Margaret River, Nannup, Northcliffe, Pemberton and Warren.

Suitability Criteria:

• Demonstrates a high level of skill and experience in providing administrative support to management, with proven ability to maintain strict confidentiality.
• Demonstrates well developed interpersonal and communication skills, both written and verbal; with the ability to liaise with people at all levels.
• Demonstrates advanced level of computer skills including management of email and electronic scheduling.
• Demonstrates ability to work unsupervised and ability to work in a team environment.
• Proficiency in minute taking and recording.
• Demonstrates good organisational, time management and problem solving skills.

Employee Benefits:

• 12% employer contributed superannuation into a fund of your choice. For further information on superannuation click here
• Access to generous salary packaging arrangements
• Professional Development Opportunities and Study Leave/assistance
• Flexible working arrangements
• Flexible leave arrangements
• Other professional and location based allowances

We encourage you to contact Jessica Kok on 08 9722 2757.

Applicants are required to provide:

• A statement addressing the suitability criteria, (maximum 3 pages) outlining your skills, experience, knowledge and what you will bring to the role
• A detailed curriculum vitae (CV) summarising your relevant experience and ability to meet the position requirements
• The names and contact details of two (2) professional referees, preferably including your current or most recent manager

Further information about the role, including key duties please see the Job Description Form (available online at www.jobs.health.wa.gov.au ).

Eligibility to Apply:

To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We are committed to the National Principles for Child Safe Organisations. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people with disabilities. WA Health supports flexible working practices within the context of a quality health service. WA Health is committed to a smoke free environment across all buildings, grounds and vehicles.

Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process. Please note this recruitment process requires completion of satisfactory Pre-Employment Health Assessment (PEHA). Any offer of employment with WA Country Health Service (WACHS) is conditional on satisfactory PEHA to ensure you are able to perform the inherent requirements of the position. An unsatisfactory PEHA will result in the offer of employment being withdrawn. Please see the attached WACHS PEHA Policy for further information. Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within WACHS and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

We are committed to fostering a diverse and inclusive workforce where every employee feels valued and empowered. We believe that a diverse team brings unique perspectives and drives innovation to meet our community’s needs. We welcome applicants of all backgrounds and experiences to join us in shaping a more equitable future and as a measure to achieve equality, under sections 51, 66R and 66ZP of the Equal Opportunity Act 1984, encourage applications from people living with a disability, Aboriginal people, people from culturally and linguistically diverse backgrounds, women and youth (24 years of age and under).

If you experience difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Lodgement is system generated. Any submissions on, or after, 4:00pm will not be accepted. LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.