Administrative Assistant

State Government of Victoria, Australia; Wangaratta; On-site; AUD 60,000 - 75,000; Full time

Job summary

Greta Valley Primary School is seeking an Education Support Administrator to perform administrative duties under supervision, including data management and coordination of school office tasks.

The role involves supporting teachers, processing paperwork, and coordinating basic administrative services in a school setting. The position may include coordinating a small team and assisting with daily school operations.

Qualifications

• Experience coordinating education support staff and activities.
• Ability to work in a team and communicate effectively.
• Ability to provide advice to school management and staff.

Responsibilities

• Provide routine clerical or other administrative support in the school.
• Maintain and retrieve data in school IT systems and records.
• Support preparation of internal and external communications per school procedures.
• Coordinate delivery of administrative services within the school.
• Manage work priorities in consultation with the principal.
• Coordinate staff timetabling and requisitioning procedures.
• Support first aid facilities and basic student health needs.

Skills

Coordination

Team collaboration

Communication skills

Advising management

Job description

Occupation: Administration

Reference: 1546912

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Greta Valley Primary School opened in 1993 as the result of the merger of the two remaining local schools and following the closure of several others over the preceding years. As a result, the children are all bussed to school from a wide area around the school comprising Greta South, Hansonville, Greta, Greta West, Lurg, Upper Lurg, 15 Mile Creek, Ryan¿s Creek, Upper Ryan¿s Creek and Molyullah. These far-flung districts support two major centres, Wangaratta and Benalla. Our exit students will complete secondary school at any one of five secondary schools in one of these two locations. Our intake of prep students each year may have attended any one of nine different kindergartens. Parents work in either city if they commute to work or have local employment or rural businesses. They support four different local fire brigades, several different football teams, churches in several centres and community activities in their own local districts. Many of our families have only met one another through the Greta Valley Primary School. In all other aspects of their daily life, they have a common link with only a section of our wider school community.

The support the school receives from our families is fabulous. They are committed to creating and maintaining the best possible local school they can. Working bees are very well attended and our grounds are well maintained and improving every year as a result. Support is evident in classroom programs and curriculum programs such as our outdoor education activities.

Our current enrolment is 8. Our weekly specialist programs include Science, Spanish, Music, Respectful Relationships and fortnightly we have a mobile Art and Library van visit.
Our school has made outdoor education a major feature of its curriculum, with a strong belief that our children benefit enormously from this program. They are able to practise the very important life skills of persistence, organisation, resilience, getting along and confidence through these activities. Their overall level of fitness is raised and they are highly engaged in school as a result of the extensive program.

Greta Valley is one of five schools in the King Valley cluster and we share time together for sport, curriculum enrichment, planning and professional development. Our school is a member of the Ovens and Murray Network which also offers curriculum and professional support, shared planning and professional development. These two avenues of contact with the wider teaching community are very important for our small staff to develop and extend their professional knowledge and support.

Applications close Wednesday 21 October 2026 at 11.59pm