Administrative Assistant

St Vincent's Health Australia; Melbourne; On-site; AUD 68,000 - 75,000; Part time

Benefits offered by this job

Salary packaging

Wellbeing programs

Staff counselling

Fitness Passport

Staff discounts

Professional development

Job summary

St Vincent’s Health Australia in Melbourne’s Fitzroy area is seeking a motivated Administration Assistant to join the Complex Care & Chronic Disease (CC&CD) Team within the HIP program. This permanent part-time role provides high-quality administrative and operational support to clinicians and managers, helping ensure smooth day-to-day service delivery.

You will coordinate office operations, rostering, equipment, procurement, and meetings; assist with staff orientation and training; support

Qualifications

• Previous administrative experience in healthcare or busy office environment.
• Excellent customer service, interpersonal and communication skills.
• Advanced Microsoft 365 skills and experience using PAS and/or EMR systems.

Responsibilities

• Provide administrative and operational support to the CC&CD Team and HIP Management Team.
• Coordinate day-to-day office operations, including rostering, supplies, and facilities.
• Manage office and clinical equipment, procurement, registers, maintenance, and calibration.
• Coordinate meetings, documentation and other administrative requirements.
• Assist with the orientation and training of new staff; support audits and quality improvement activities.
• Maintain an organized, efficient and professional working environment.

Skills

Administrative experience

Customer service

Interpersonal communication

Microsoft 365

PAS/EMR systems

Tools

PAS

EMR

Job description

Administrative Assistant# Careers## Administrative AssistantApply: VIC - Melbourne, CBD & Inner Suburbs: Part time: Posted Today: End Date: November 30, 2026 (30+ days left to apply): JR152243## Job Description:* **Administration Assistant – Complex Care & Chronic Disease*** **Permanent Part Time – 72 hours per fortnight*** **Friendly and supportive team environment*** **Fitzroy location*** **Work within St Vincent’s Health Independence Program** ## About the RoleAn exciting opportunity is available for an experienced Administration Assistant to join the Complex Care & Chronic Disease (CC&CD) Team within St Vincent’s Health Independence Program (HIP). In this varied role, you will provide high-quality administrative and operational support to the CC&CD Team and broader HIP Management Team. You will play an important role in supporting the smooth day-to-day operation of the service, working closely with managers, clinicians and team members to help achieve service objectives and deliver high-quality patient care. **Key responsibilities include:*** Provide responsive administrative and operational support to the CC&CD Team and broader HIP Management Team* Coordinate day-to-day office operations, including supplies, facilities and rostering support* Manage office and clinical equipment, including procurement, registers, maintenance, servicing and annual calibration requirements* Coordinate meetings, documentation and other administrative requirements* Assist with the orientation and training of new staff* Support audits, quality improvement activities and compliance requirements* Maintain an organised, efficient and professional working environment **Classification:** Administration Assistant Grade 2, HS2–HS20 ($68,000 –$75,000 per annum, pro rata). ## Your ContributionYou will bring:* Previous administrative experience within a healthcare or busy office environment* Excellent customer service, interpersonal and communication skills* A professional and patient-centred approach* Strong organisational skills with the ability to manage competing priorities* A proactive approach and the ability to work effectively both independently and as part of a team* Advanced Microsoft 365 skills and experience using PAS and/or EMR systems ## What We Offer* Salary packaging to increase your take-home pay* A focus on employee wellbeing, with regular initiatives, events and programs* Confidential, solutions-focused employee counselling* Access to Fitness Passport and a wide range of fitness facilities* Fitzroy location, close to Melbourne’s CBD, public transport, cafes and parking* Staff discounts and promotions through the St Vincent’s Foundation* Regular professional development opportunities* A supportive culture focused on continuous improvement ## About Complex Care & Chronic DiseaseThe Complex Care & Chronic Disease Service forms part of St Vincent’s Health Independence Program (HIP). The service supports people with complex medical and/or social needs who frequently present, or are at increased risk of presenting, to hospital. Working across clients’ homes and local communities, the team aims to improve health outcomes, support independence and reduce avoidable hospital presentations through coordinated, person-centred care. ## Working at St Vincent’sSt Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service providing a diverse range of adult clinical services.Our work is guided by our values of **Compassion, Justice, Integrity and Excellence**, and our commitment **Contact**Natalie Pollard [e-mail]## Closing Date:29 November 2026 11:59pm## Reconciliation Action Plan:*At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.**For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]*