Administrative Assistant

Murdoch Children's Research Institute; Melbourne; On-site; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Salary packaging to boost take-homepay

Flexible part-time hours

Job summary

Murdoch Children’s Research Institute invites applications for an Administrative Assistant to support the PASSPORT trial in the Emergency Research Group. Based at the Melbourne Children’s Campus, Parkville, the role covers meetings, minutes, trial documentation, budgets, travel and communications with sites across Australia and beyond.

You’ll bring excellent written and verbal communication, strong organisational skills and proficiency in Microsoft Office.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Experience providing administrative or secretarial support.

Responsibilities

• Provide administrative and executive support to the Coordinating Investigator and Program Manager, including email and calendar management, travel arrangements and purchase card reconciliation.
• Coordinate online meetings, workshops and trial events, including preparing agendas and minutes.
• Maintain accurate trial records, templates and study documentation, supporting compliance and reporting requirements.
• Support funding agreements, invoicing, budget tracking and the distribution of funds.

Skills

Communication

Organisational skills

Microsoft Office

Secretarial support

Tools

Microsoft Office

Job description

Murdoch Children's Research Institute

The opportunity:

Join the Emergency Research Group at MCRI as an Administrative Assistant on the Paediatric Adaptive Sepsis Platform Trial (PASSPORT), an international trial working to improve outcomes for children with sepsis. As part of the Trial Management Group, you’ll support the Coordinating Investigator and Program Manager with meetings, minutes, trial documentation, budgets, travel and communication with sites across Australia, New Zealand and overseas.

This is a flexible role of 22.8 to 30.4 hours per week, based at the Melbourne Children’s Campus in Parkville. You’ll bring excellent communication and organisational skills, strong Microsoft Office skills and a proactive, collaborative approach. Experience supporting clinical research is desirable but not essential.

About your new team

You’ll be part of the Emergency Research Group at MCRI, working within the PASSPORT Trial Management Group alongside the Coordinating Investigator and Global Program Manager. It’s a collaborative team that brings together researchers, clinicians and trial staff, working with hospitals and research teams across Australia, New Zealand and internationally. Based on the Melbourne Children’s Campus, in partnership with The Royal Children’s Hospital and the University of Melbourne, the team is focused on turning research into better care for children with sepsis. You’ll report to the Program Manager – Sepsis Research.

What you’ll do

• Provide administrative and executive support to the Coordinating Investigator and Program Manager, including email and calendar management, travel arrangements and purchase card reconciliation
• Coordinate online meetings, workshops and trial events, including preparing agendas and minutes
• Maintain accurate trial records, templates and study documentation, supporting compliance and reporting requirements
• Support funding agreements, invoicing, budget tracking and the distribution of funds
• Coordinate communications with participating sites, trial committees and collaborators, and assist with reports and project milestones

What you’ll bring

• Excellent written and verbal communication skills, with the ability to build strong working relationships with internal and external stakeholders
• Demonstrated experience providing high-quality administrative or secretarial support
• Exceptional organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines
• Initiative, self-motivation and flexibility, working independently and as part of a team while adapting to changing priorities

What you’ll enjoy

• Meaningful work that supports research to improve outcomes for children with sepsis
• Flexible part-time hours of between 22.8 and 30.4 per week
• Salary packaging to boost your take-home pay
• A Melbourne Children’s Campus location, in partnership with The Royal Children’s Hospital and the University of Melbourne
• Professional development opportunities, including campus conferences and seminars
• An inclusive, collaborative culture that values all backgrounds and experiences, with the chance to work with an international research team

Who we are

Murdoch Children’s Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs, particularly in early interventions, enhanced diagnosis, prevention, and potential cures. We thrive on collaborative, multidisciplinary problem-solving to address challenging queries in child health. Committed to inclusivity and respect, we foster a positive working environment that values diverse backgrounds and experiences. As a proud member of the Australian Network on Disability and a dedicated supporter of Science Australia Gender Equity (SAGE), we uphold principles of equal opportunity and diverse representation.

We are committed to the safety of children and young people and takes a zero-tolerance approach to all forms of child abuse, exploitation and harm. Child safety is prioritised in our decision-making at all levels of the Institute.

We welcome individuals of diverse genders, ages, ethnicities, cultural backgrounds, abilities, religions, and sexual orientations in our workplace. We actively encourage talented individuals from all walks of life to apply for our job openings. Our commitment lies in fostering a workplace that is barrier-free and inclusive, aiming to attract the most skilled candidates.

Please note, we reserve the right to close the vacancy prior to the closing date once a sufficient number of applications have been received.

Applications close: Friday 20 November AUS Eastern Daylight time