Administration Support Officer Engineering

Fraser Coast Regional Council; Hervey Bay; On-site; AUD 69,000 - 84,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional development

Novated leasing

Employee discount shopping program

Study assistance program

Uniform subsidy

24/7 Employee Assistance Program

Job summary

Fraser Coast Regional Council is seeking an Administration Support Officer in Hervey Bay to provide high level administrative, record management and financial support to the Engineering & Technical Services team. You will contribute to capital works and special projects while coordinating meetings and logistics, maintaining records and ensuring efficient operations.

The role requires strong organizational skills, attention to detail, and a customer-focused approach, with experience in MS Office

Qualifications

• Valid Queensland Class C or CA Driver Licence.
• General Construction Induction (White Card).
• Experience in business administration and office support functions.
• Proficient in Microsoft Word, Excel and PowerPoint, with ability to learn new systems.
• Strong customer service focus with internal/external stakeholders.
• High-level written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Ability to work independently and in a team.

Responsibilities

• Provide administrative and purchasing support to the Engineering & Technical Services team.
• Coordinate training, travel, conferences, meetings (agendas and minutes) and related logistics.
• Process purchase orders, variations, invoices and receipting activities.
• Coordinate all records management activities for the group.
• Assist with administration of Capital Works and Special Projects Programs.

Skills

Driver license

White Card

Administration experience

MS Office

Customer service

Communication skills

Prioritisation

Team player

Tools

TechnologyOne Enterprise Suite

Job description

Administration Support Officer - Engineering

Engineering & Technical Services

Permanent Full Time

Hervey Bay

Stream A Level 2 - $76,629 plus superannuation

• + 9-day fortnight

At Fraser Coast Regional Council our people are our most important asset and central to achieving our purpose of Building Better Communities Together.

What We Are Looking For

We are seeking a highly organised and customer-focused Administration Support Officer to provide high level administrative, record management and financial support to the Engineering & Technical Services team. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, has a strong attention to detail and takes pride in delivering exceptional service while supporting key engineering, environmental and capital works activities.

What Your Day Will Look Like

• Provide administrative and purchasing support to the Engineering & Technical Services team.
• Coordinate training, travel, conferences, meetings (agendas and meeting minutes) and related logistics.
• Process purchase orders, variations, invoices and receipting activities to support financial operations.
• Coordinate all records management activities for the group
• Assist with the administration of Capital Works and Special Projects Programs.

What You’ll Need For Success

• Valid Queensland Class C or CA Driver Licence.
• General Construction Induction (White Card), if required for the role.
• Demonstrated experience in business administration and office support functions.
• Experience using Microsoft Office applications, including Word, Excel and PowerPoint, and the ability to learn new systems.
• Strong customer service focus with experience supporting internal and external stakeholders.
• High-level written and verbal communication skills with strong attention to detail.
• Ability to manage competing priorities, meet deadlines and adapt to changing business needs.
• Proven ability to work independently and collaboratively within a team environment.

What’s Nice To Have

• Experience using TechnologyOne Enterprise Suite.
• Experience with procurement and purchasing processes.
• Experience using electronic records management systems.
• Local Government administration experience.
• Exposure to WHS, quality assurance or related business systems.

We understand that not all candidates will meet every selection criterion. If you have the right approach and the ability to contribute effectively, we welcome your application.

Benefits Of Working With Council

Committed to providing quality services to our community, we strongly support an inclusive and values driven culture, recognising your individual skills, knowledge and talent. As part of this we have implemented our Leadership Development Program, Boss to Coach. We also create innovative solutions to labour shortages through our TEMPO program which has been recognised by our HR peers nationally in 2022, as well as winning the LGMA 2023 Excellence in Innovation award.

What We Offer

• Values based culture
• Employee discount shopping program
• Professional development
• Flexible working arrangements including work from home
• Study assistance program
• Novated leasing
• 24/7 access to Employee Assistance Program
• Paid maternity and paternity leave
• Paid emergency services leave
• Uniform subsidy
• Years of service rewards

Applications close 11pm on Monday 14 September 2026 - subject to change pending qualified applications received.

For further details please contact Trevor Dean (Executive Manager Engineering & Technical Services) on email [e-mail] or on phone [phone] during office hours only.

Fraser Coast Regional Council is an Equal Employment Opportunity employer