Administration Specialist (Part-Time) - Melbourne

Emm Consulting Pty Limited; Melbourne; On-site; AUD 30,000 - 47,000; Part time

Job summary

EMM Consulting Pty Limited in Melbourne is seeking an Administrator for a part-time role to keep our CBD office running smoothly. You’ll be the first friendly face for colleagues, clients and visitors, and you’ll help create a welcoming, connected environment.

The role offers genuine flexibility with around 20 hours per week, suitable for study, caring duties or wellbeing. You’ll oversee day-to-day admin tasks, assist project administration, and share basic IT knowledge while exploring

Qualifications

• Experience in administration or operations with strong organisation and coordination skills.

Responsibilities

• Be the heart of the office: first friendly face for colleagues, clients and visitors.
• Oversee day-to-day office administration, facilities management, and mail/courier coordination.
• Support project administration: formatting reports, arranging travel, prep of fieldwork gear.

Skills

Administration

Operations

People skills

Attention to detail

MS Office

Tools

Microsoft Office

Job description

Are you an administration or operations professional who has a talent for smooth operations, innovative solutions and providing responsive, high quality admin support?

Do you enjoy being the first point of contact, welcoming colleagues, clients and visitors and helping people connect?

Do you want a part-time role offering the flexibility you need in your day?

This could be the opportunity you've been waiting for.

At EMM, we believe that a sustainable future is achievable and we proactively pursue opportunities to help our clients and the community make it a reality. Our dedicated team of environmental professionals are committed to driving positive change through innovation, collaboration and out-of-the-box thinking.

We're looking for an Administrator to keep our Melbourne office running smoothly and make it a place where people feel welcome, supported and connected. As the first point of contact, you'll set the tone for the office, while also improving how it operates. Your day-to-day involves leading administration support, sharing basic IT knowledge, lending a hand on project administration, and involvement in other business solutions activities and projects.

You'll work alongside a diverse team of environmental specialists, and you'll get to see first-hand the work we do to improve environmental sustainability.

This part-time role offers genuine flexibility in your working week, whether you're studying, caring for family or looking after your health and wellbeing. We understand work is only one part of life. We are initially seeking approximately 20 hours per week, but we're open to hearing from great candidates who are interested in the role and may want a different arrangement.

Here’s what you can expect in your new role with EMM:

• Be the heart of the office: you'll be the first friendly face for our people, clients and visitors, setting the tone for how the office feels every day
• Smooth operations: you'll oversee day-to-day office administration, taking care of general office and facilities management, including the coordination of cleaning and maintenance, office stationery and kitchen supplies, and incoming and outgoing mail and courier coordinating
• Support our project team: from formatting reports to booking travel and making sure fieldwork gear is ready, you'll help great environmental work happen
• Make new starters feel at home: you'll prepare their space, welcome them in and set them up for a strong first week and ongoing journey
• Bring people together: you'll plan and manage events and wellbeing activities that build a culture people enjoy being part of
• Shape how we work: you'll spot and try out better ways of doing things, including exploring how AI can make work easier, and see your ideas put into action
• Be part of a national team: you'll work with colleagues across our offices and contribute to being part of a vibrant, solutions focused team

Here’s what you’ll bring to have impact:

• Experience in administration or operations, with strong organisation and coordination skills
• A genuine enjoyment of connecting with people and bringing teams together
• Confidence building relationships across a variety of stakeholders
• A keen eye for detail and a practical, proactive approach to solving problems
• Pride in delivering consistent, high-quality service
• Composure and openness when things change
• Tech savvy, with experience across the Microsoft Office suite (Word, Excel, PowerPoint)
• Comfortable to learn and apply new tools like AI for continuous improvement initiatives
• Ability to work on-site in CBD office location - close to public transport with great cafes and office snacks!

If you're looking to be part of a team that values innovation and empowers you to make a real impact, EMM could be the place for you.

When you submit your application, look out for our email confirming safe receipt and important information regarding next steps.

Our goal is to build a team of EMMers that looks like the world around us - and we want EMMers to stay and grow. As part of our efforts to build an EMM for everyone, we embed diversity, equity, and inclusion into our work and we aim to cultivate a sense of belonging throughout the company.

We welcome applications from people with diverse backgrounds, including Aboriginal and Torres Strait Islander, people from culturally and linguistically diverse (CALD) backgrounds and people with disabilities.

• Please note we can only consider applicants with a legal right to work in Australia
• Unsolicited resumes from recruitment consultants will not be accepted for this position