Project Coordinator

The Royal Australasian College of Physicians; City of Melbourne; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Additional paid leave between CHRISTM;

Paid parental leave

Free annual flu vaccinations

Professional development opportunities

Employee Assistance Program

Job summary

The Royal Australasian College of Physicians (RACP) is seeking a proactive program and project coordinator to support the Gen Med FATES project in Australia. The role involves operational and administrative tasks within a project team and collaboration with internal and external stakeholders.

Key duties include coordinating accreditation renewal activities, providing governance support, and developing audience-appropriate communications to enable informed decision-making.

Qualifications

• Strong organisational and time management skills with attention to detail and ability to manage competing priorities.
• Experience providing professional client, administrative and secretariat support, including drafting correspondence and reports.
• Strong written and verbal communication and interpersonal skills with ability to build relationships with stakeholders.
• Demonstrated initiative and problem-solving skills, including identifying issues and improving administrative processes.
• Ability to work independently and collaboratively, with flexibility to adapt to changing priorities.
• Demonstrated tact and discretion in handling sensitive information.

Responsibilities

• Support the transition of the General and Acute Care Medicine advanced training accreditation renewal process to Training Accreditation Services, identifying risks and improvement opportunities.
• Provide administrative and secretariat support to committees and working groups.
• Build collaborative relationships and advise internal and external stakeholders.
• Develop clear, audience-appropriate communications and facilitate consultation and feedback.
• Contribute to projects, policy development and continuous improvement using digital tools.

Skills

Organisational & time management

Administrative support

Stakeholder communication

Initiative & problem-solving

Independent & collaborative work

Tact & discretion

Tools

Microsoft Office

SharePoint

Video conferencing

Job description

Job Category: Program & Project Management

About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Our 3-2-1 Hybrid Working Model

• 3 days from anywhere in Australia or Aotearoa New Zealand per week,
• 2 days from an RACP office location per week,
• 1 of the two days per week in office spent with your team.

Job Description

About the Role

This position will work within a project team to provide operational and administrative support to deliver the Gen Med FATES project.

The Gen Med FATES project is a Commonwealth-funded two-year initiative focused on strengthening General Medicine training and workforce planning across Australia. Key objectives include mapping the General Medicine training and specialist workforce, renewing accreditation standards, exploring accreditation’s role in workforce reform, and establishing a community of practice for regional, rural and remote setting

Key accountabilities include:

• Support the transition of the General and Acute Care Medicine advanced training accreditation renewal process to Training Accreditation Services, identifying and communicating risks, gaps and improvement opportunities.
• Support effective governance and provide administrative and secretariat support to relevant committees, working groups and the GMH RRR SIG.
• Build collaborative relationships and provide advice and support to specialty societies, RACP committees and other internal and external stakeholders.
• Develop clear, audience-appropriate communications and facilitate consultation and feedback to support informed decision-making.
• Contribute to projects, policy development and continuous improvement initiatives, including using digital tools to improve efficiency and effectiveness.

Desired Skills and Experience

About You

The successful candidate will have:

• Strong organisational and time management skills, with excellent attention to detail and the ability to manage competing priorities.
• Demonstrated experience providing professional client, administrative and secretariat support, including drafting correspondence and contributing to reports.
• Strong written and verbal communication and interpersonal skills, with the ability to build effective relationships with internal and external stakeholders.
• Demonstrated initiative and problem-solving skills, including identifying issues and improving administrative processes.
• Ability to work independently and collaboratively, with flexibility to adapt to changing priorities.
• Demonstrated tact and discretion in managing sensitive and confidential information
• Proficiency in Microsoft Office, SharePoint and video/teleconferencing platforms.

25 September 2026