Administration & Project Support

JLE Manufacturing & Hire; Newcastle City Council; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Family-friendly hours

Benefits platform

East coast exposure

Growth opportunities

Monthly awards

Supportive environment

Job summary

JLE Group is seeking an experienced Administration & Project Support to provide administrative, commercial, and project coordination support for electrical infrastructure projects. You will serve as the central contact between site personnel, subcontractors, clients, suppliers, and the project team.

The role covers document control, onboarding, procurement administration, reporting, timesheet management, and safety documentation, ensuring records are current and audit-ready.

Qualifications

• Certificate III or higher in Business Administration or similar.
• Certificate IV in Project Management Practice is preferred.
• Experience in project administration or construction administration.

Responsibilities

• Provide administrative support to project managers, engineers and site supervisors.
• Maintain project registers and filing.
• Coordinate onboarding of employees and subcontractors.
• Raise purchase requisitions and purchase orders; track procurement status.
• Support safety documentation and project cost tracking.

Skills

Organisational skills

Multitasking

Attention to detail

Microsoft Office

Written/verbal communication

Customer service

Education

Certificate III in Business Administration

Certificate IV in Project Management Practice

Tools

Microsoft 365

SharePoint

ERP systems

Project management systems

Job description

JLE Group are looking for an experienced Administration & Project Support to provide administrative, commercial, and project coordination support to ensure the successful delivery of electrical infrastructure and installation projects.

About the role

The role is responsible for supporting project teams through document control, subcontractor onboarding, procurement administration, reporting, timesheet management, safety documentation, and stakeholder communications. This position acts as the central coordination point between site personnel, subcontractors, clients, suppliers, and the broader JLE project team.

Key responsibilities include:

• Provide administrative support to Project Managers, Project Engineers, and Site Supervisors.
• Maintain project registers.
• Assist with preparation of project correspondence.
• Coordinate project filing and record management.
• Ensure project records remain current and audit-ready.
• Manage controlled project documentation.
• Coordinate onboarding of employees and subcontractors.
• Coordinate site access requirements.
• Raise purchase requisitions and purchase orders.
• Track material deliveries and procurement status.
• Support inventory and material tracking activities.
• Assist with administration of safety systems.
• Assist with project cost tracking.
• Assist project teams with day-to-day coordination activities.

Why make the move?

Join a growing division where your quality leadership directly impacts project success and manufacturing excellence.

Benefits include:

• Competitive remuneration package.
• Family-focused hourssupporting work-life balance.
• Employee benefits platformwith retail, healthcare, gym, and novated leasing discounts.
• Broader exposureacross east coast facilities and international opportunities.
• Long-term growthpotential within JLE Group and Maas Group Holdings.
• Monthly values awardsand employee recognition.
• Supportive environmentfocused on quality leadership and results.

What you'll bring

• Certificate III or higher in Business Administration, Project Administration, or similar experience.
• Current Driver's License.
• White Card.
• Previous experience in project administration or construction administration.
• Strong organisational and multitasking abilities.
• High level of attention to detail.
• Advanced Microsoft Office skills.
• Ability to work within strict deadlines.
• Strong written and verbal communication skills.
• Ability to manage confidential information.
• Strong customer service and stakeholder engagement skills.
• Certificate IV in Project Management Practice.
• WHS Awareness Training.
• Document Control Training.
• Experience within construction, electrical, infrastructure or engineering industries.
• Experience using Microsoft 365, Sharepoint, SharePoint, Project Management Systems, ERP Systems.

About JLE Group

Established in 2004 and now part of Maas Group Holdings, JLE Group specialises in producing and renting high-quality electrical equipment that powers construction, mining, and tunnelling projects across Australia.

For skilled manufacturing professionals, we offer challenging production work, cutting-edge equipment, and the stability of a secure project pipeline backed by Australia's leading civil construction group. Our focus on quality, safety, and innovation creates real career opportunities within a supportive, high-performing team.

If you're ready to lead quality excellence across manufacturing and major projects within a growing ASX-listed business, we'd like to hear from you.

For more information, please contact **@maasgroup.com.au