Administration, Payroll & Accounts Payable Officer

Private Advertiser; Ipswich City; On-site; AUD 65,000 - 85,000; Full time

Job summary

Private Advertiser in Australia seeks an organised Administration, Payroll & Accounts Payable Officer to support day-to-day office operations and ensure accurate, timely payroll processing and supplier payments.

You will handle data entry, filing, payroll calculations, reconciliation of supplier statements, and maintain confidential employee data while supporting a small team.

Qualifications

• Previous experience in administration, payroll and accounts payable.
• Strong numerical accuracy and attention to detail.
• Good organisational skills and the ability to meet payroll and supplier payment deadlines.
• Confident using Microsoft Office, particularly Excel, and payroll and accounting software.
• Professional communication skills and a discreet approach to confidential matters.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support, including data entry, filing and maintaining records.
• Manage phone and email enquiries and assist with office correspondence.
• Prepare and process payroll, checking timesheets, hours worked and leave records.
• Maintain accurate employee and payroll information.
• Respond to routine payroll enquiries and refer discrepancies for resolution.
• Prepare payroll reports and assist with related administration.
• Process supplier invoices, check coding and approvals, and prepare payment runs for authorisation.
• Reconcile supplier statements, follow up invoice discrepancies and respond to supplier enquiries.
• Maintain accurate accounts payable records and monitor payment due dates.
• Handle employee and business information confidentially.

Skills

Numerical accuracy

Organisational skills

Communication skills

Confidentiality

Independent work

Teamwork

Tools

Excel

Payroll software

Accounting software

Microsoft Office

Job description

Administration, Payroll & Accounts Payable Officer

We are seeking an organised and reliable Administration, Payroll & Accounts Payable Officer to support day-to-day office operations and the accurate, timely processing of payroll and accounts payable. This role would suit someone with strong attention to detail, clear communication skills and the ability to handle confidential information with discretion.

Key responsibilities

Provide general administrative support, including data entry, filing and maintaining records.

Manage phone and email enquiries and assist with office correspondence.

Prepare and process payroll, checking timesheets, hours worked and leave records.

Maintain accurate employee and payroll information.

Respond to routine payroll enquiries and refer discrepancies for resolution.

Prepare payroll reports and assist with related administration.

Process supplier invoices, check coding and approvals, and prepare payment runs for authorisation.

Reconcile supplier statements, follow up invoice discrepancies and respond to supplier enquiries.

Maintain accurate accounts payable records and monitor payment due dates.

Handle employee and business information confidentially.

About you

Previous experience in administration, payroll and accounts payable.

Strong numerical accuracy and attention to detail.

Good organisational skills and the ability to meet payroll and supplier payment deadlines.

Confident using Microsoft Office, particularly Excel, and payroll and accounting software.

Professional communication skills and a discreet approach to confidential matters.

Ability to work independently and as part of a team.