Administration officer - Primary School

Moorabbin Primary School; Melbourne; Sur place; AUD 65 000 - 85 000; Plein temps

Résumé du poste

Moorabbin Primary School is seeking an Administration officer in Melbourne to support finance, attendance and everyday school administration. The role involves processing invoices, updating Compass, and providing reception support for staff, students and families.

The position requires teamwork, effective communication, and familiarity with school IT systems. A commitment to professional growth is expected, with entry-level qualifications acceptable.

Qualifications

• Experience with school administrative processes and guidelines.
• Ability to handle invoices and purchase orders.
• Strong communication with staff, students and families.

Responsabilités

• Process invoices, receipt payments and assist with purchase orders.
• Support general school finance processes and administration.
• Manage and update Compass records and information.
• Assist with daily student attendance, including monitoring, follow-up and recording attendance information.
• Provide general administrative and reception support to staff, students and families.
• Manage and coordinate Contractor compliance.
• Provide routine clerical or other administrative support responsibilities including telephone, front office enquiries, mail deliveries, stock control, meetings organization, and initial paperwork processing.
• Maintain, enter and retrieve data from the school's IT systems, including student and staff records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Coordinate the delivery of administrative services within the school.

Connaissances

Team collaboration

Communication skills

Attention to detail

Customer service

Formation

Certificate in Office Administration

Experience in school administration (desirable)

Outils

Compass

School IT systems

Description du poste

Administration officer - Primary School - to start 15 Feb 2027

An education support class position that performs tasks in accordance with guidelines, accepted practice, and school policy under supervision and direction.

Key responsibilities

Process invoices, receipt payments and assist with purchase orders

Support general school finance processes and administration

Manage and update Compass records and information

Assist with daily student attendance, including monitoring, follow-up and recording attendance information

Provide general administrative and reception support to staff, students and families

Manage and coordinate Contractor compliance

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork

Maintain, enter and retrieve data from the school's IT systems, including computerised student, staff and school records

Maintain and update office records, enrolment data, diary records, and basic written records

Coordinate the delivery of administrative services within the school

About you

Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role

Demonstrated capacity to work and collaborate with others in a team environment

Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills

Possess the technical knowledge and expertise relevant to the position

Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area

A commitment to professional learning and growth for both self and others

Certification and/or qualifications of up to three years may be required at this level

About the role

An education support class position that performs tasks in accordance with guidelines, accepted practice, and school policy under supervision and direction.

Key responsibilities

• Process invoices, receipt payments and assist with purchase orders

• Support general school finance processes and administration

• Manage and update Compass records and information

• Assist with daily student attendance, including monitoring, follow-up and recording attendance information

• Provide general administrative and reception support to staff, students and families

• Manage and coordinate Contractor compliance

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork

• Maintain, enter and retrieve data from the school's IT systems, including computerised student, staff and school records

• Maintain and update office records, enrolment data, diary records, and basic written records

• Coordinate the delivery of administrative services within the school

About you

• Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role

• Demonstrated capacity to work and collaborate with others in a team environment

• Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills

• Possess the technical knowledge and expertise relevant to the position

• Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area

• A commitment to professional learning and growth for both self and others

• Certification and/or qualifications of up to three years may be required at this level

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.