Finance and Administration Support - (knowledge of Cases 21 and Compass)

Department of Education Victoria; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Moorabbin Primary School is seeking a Finance and Administration Support officer to assist with finance, attendance administration and data management. The role requires familiarity with CASES21 and Compass, and the ability to coordinate and support school staff within a dynamic educational environment.

The successful candidate will contribute to day-to-day operations, including data entry, invoicing, and coordination of administrative tasks under supervision, while upholding school policies and

Qualifications

• Experience coordinating and supporting others within a school administration context.
• Ability to work and communicate effectively in a team environment.
• Strong verbal and written communication and IT skills for school data systems.

Responsibilities

• Process invoices, receipting payments and assist with purchase orders.
• Support school finance processes and general administration.
• Manage and update Compass records and attendance data.
• Provide reception and clerical support to staff, students and families.
• Coordinate Contractor compliance and supplier relationships.
• Maintain school IT systems and records, including enrolment data.

Skills

Coordination

Teamwork

Communication

Technical knowledge

Advisory to management

Professional development

Education

Qualification up to 3 years

Tools

Compass

Job description

Finance and Administration Support - (knowledge of Cases 21 and Compass)

Department of Education Victoria – Moorabbin VIC

3d ago , from Department of Education & Training Victoria

Moorabbin Primary School No. 1111 dates back to 1872, making it the oldest school in the district. The school is set in a residential area with attractive, well maintained grounds bordering Dane and Worthing Roads. Currently560 students are enrolled at the school, and we have 27 classes.

The school offers a wide range of specialist classes including PE, Science, Language (Mandarin), Music, SEL and Art.

All staff members are expected to be involved in school activities and contribute to the continuous improvement of the teaching and learning at the school. Prospective staff wanting to work at Moorabbin should be well versed in all aspects of use of technology with students including the use of Interactive Whiteboards.

The school has recently undergone a review and is focussed on better communication right across its community including maintaining the high achievement its students have in English and Mathematics with its new for year strategic plan. The school is well supported by an active School Council and Parent and Friends group.

Moorabbin Primary School teaches literacy through the MSL approach. Multi-sensory Structured Learning (MSL) is a scientific based approach that uses explicit teaching to inform students of common spelling rules and patterns.

We have a highly regarded pastoral care program. In addition, our own `Moorabbin Kids are Terrific Kids` program is well thought of and children from Moorabbin PS are often complimented by community members for their caring and polite natures.

Our motto is 'The Place to Excel'. Excel means to outclass, to stand out, to surpass and this is what we strive for by positively encouraging every child to exceed even their own dreams. We value a learning community where all children can flourish and be challenged, learning to problem solve and pursue excellence in all that they do. This is epitomised by the high standards our students achieve.

Moorabbin Primary School has consistently achieved excellent academic results as measured by National testing programs for a number of years. This is due to the extremely dedicated staff who work so hard for the good of the school and the children they care for.

We are seeking passionate staff who are willing to learn and contribute to our vibrant school.

Selection Criteria

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Role

This role will commence on Monday 15th February 2027 with a four-day handover period.

Responsibilities

• The role will also include finance, Compass and attendance administration, including:
• Processing invoices, receipting payments and assisting with purchase orders.
• Supporting general school finance processes and administration.
• Managing and updating Compass records and information.
• Assisting with daily student attendance, including monitoring, follow-up and recording attendance information.
• Providing general administrative and reception support to staff, students and families.
• Managing and coordinating Contractor compliance
• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.