Administration Officer - Pathology

The Royal Melbourne Hospital; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Salary packaging

Generous leave entitlements

Parkville precinct location

Job summary

The Royal Melbourne Hospital in Parkville, VIC is seeking a capable Pathology Administration professional to support medical and scientific staff across the laboratory information system, document preparation and records management.

You will enter patient details, manage diaries and meetings, handle telephone enquiries and provide organisation-wide administrative assistance to ensure efficient pathology services for Victorians.

Qualifications

• Experience in administration within a medical or pathology setting.
• Confidence using a range of IT systems.
• Strong communication and interpersonal skills, with the ability to liaise effectively with a range of stakeholders.
• Ability to work efficiently and collaboratively in a fast-paced environment.

Responsibilities

• Prepare pathology materials for multidisciplinary meetings.
• Deliver accurate word processing, audiotyping, filing, diary management and record-keeping support.
• Assist with departmental meetings, including setting up Teams and Zoom meetings and preparing minutes.
• Coordinate departmental mail distribution and assist with timesheet management.
• Enter patient information accurately and efficiently into the pathology laboratory system.
• Answer telephone calls and respond to enquiries at the Pathology Administration window.
• File and retrieve pathology slides and blocks.
• Provide general administrative support to the department as required.

Skills

Medical administration

IT systems proficiency

Communication skills

Collaborative work

Job description

The Royal Melbourne Hospital – Parkville VIC

Join the Pathology Administration team at Peter MacCallum Cancer Centre as part of Public Pathology Victoria (PPV), an integrated pathology network bringing together four of Victoria's leading public hospitals.

You will provide essential administrative support to medical and scientific staff, including entering patient details and requests into the laboratory information system, preparing documents, audio typing, managing records and correspondence, and retrieving diagnostic material. You will also assist with telephone enquiries, diary management and departmental meetings, helping ensure the smooth and efficient operation of the service.

This role offers the opportunity to contribute to the ongoing development of a connected statewide pathology service focused on clinical innovation, research, education and service excellence, improving health outcomes for Victorians

What you'll be doing

• Prepare pathology materials for multidisciplinary meetings.
• Deliver accurate word processing, audiotyping, filing, diary management and record-keeping support.
• Assist with departmental meetings, including setting up Teams and Zoom meetings and preparing minutes.
• Coordinate departmental mail distribution and assist with timesheet management.
• Enter patient information accurately and efficiently into the pathology laboratory system.
• Answer telephone calls and respond to enquiries at the Pathology Administration window.
• File and retrieve pathology slides and blocks.
• Provide general administrative support to the department as required.

About you

• Experience in administration within a medical or pathology setting.
• Confidence using a range of IT systems.
• Strong communication and interpersonal skills, with the ability to liaise effectively with a range of stakeholders.
• Ability to work efficiently and collaboratively in a fast-paced environment.

Benefits of Working at RMH

• Meaningful Work Make a real difference in the lives of patients, families and our community.
• Career Growth Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
• Work in the Parkville Precinct Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.