Administration Assistant

Melbourne Health; Melbourne; On-site; AUD 34,000 - 43,000; Part time

Benefits offered by this job

Career development

Wellbeing programs

Employee benefits

Job summary

Melbourne Health, located at The Royal Melbourne Hospital in Parkville, seeks a part‑time Clerical Assistant to support the perioperative administration team. You will handle front-of-house duties, assist with daily operations, and liaise with theatre staff to ensure smooth service delivery.

Based mainly at the theatre front desk, you will manage meetings, minutes, and patient-related clerical tasks, while providing basic IT support and contributing to reporting and post‑op documentation uploads

Qualifications

• Clerical or administrative experience is required.
• Strong computer skills including Microsoft Office.
• Ability to work in a healthcare setting and use EMR systems.

Responsibilities

• Greet visitors and provide a professional front-of-house presence for the operating suite.
• Attend meetings, take minutes, and liaise with theatre staff and hospital personnel.
• Manage staff lockers, theatre access, deliveries, and maintenance requests.
• Admit, transfer and discharge patients; provide clerical and basic IT support to perioperative staff.
• Assist the Theatre Floor Coordinator and run daily reports and scan/upload post-op documents to Epic.

Skills

Clerical experience

Administrative skills

Microsoft Suite

Tools

Epic

iPM

Job description

Work Location: The RMH Parkville (City campus)

Play a key role supporting the operating theatres and perioperative leadership team at The Royal Melbourne Hospital

Job Description

Clerical Assistant

• Part Time ongoing | 32 hours per fortnight | Royal Melbourne Hospital
• Close to public transport in Parkville
• Access excellent career development, wellbeing programs and employee benefits.

About the role

Join the Perioperative Administration team at The Royal Melbourne Hospital, providing essential clerical support to the operating theatres and perioperative leadership team.

Based primarily at theatre front reception, you’ll support daily operations, assist the floor coordinator and work closely with perioperative staff to help ensure the smooth running of services.

What you’ll be doing

• Greeting visitors, answering phones and providing a professional, friendly front-of-house presence for the operating suite
• Attending meetings and taking minutes, and liaising with theatre staff, hospital employees and company representatives
• Managing staff lockers, theatre access, consumables, deliveries and maintenance requests
• Admitting, transferring and discharging patients and providing clerical and basic IT support to perioperative staff and wards
• Assisting the Theatre Floor Coordinator, auditing documentation, running reports and daily scanning and uploading of post-op documents to Epic

About You

• Highly developed customer service, interpersonal and communication skills including a professional telephone manner
• Relevant clerical experience with strong administrative and computer skills including the Microsoft suite
• Knowledge of medical terminology
• Demonstrated initiative, problem-solving ability, flexibility and reliability
• Commitment to The Melbourne Way – people first, leading with kindness, excellence together

Desirable

• Knowledge of perioperative services
• Experience with Electronic Medical Records systems, preferably Epic and iPM

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards .

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.