Administration Officer (Full-time or Part-time)

Advance Diversity Services; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Salary Packaging

Staff wellbeing program

Professional development

Personal/Carer’s leave

Job summary

Advance Diversity Services (ADS) is a community-based organisation in Sydney supporting CALD communities. We seek an Administration Officer to be the central hub for office operations, reporting to the Corporate Services Manager, and managing reception, data entry, and procurement across Hurstville and Kogarah.

The role offers full-time or part-time options, with a focus on accuracy, discretion, and teamwork to support services for recent arrivals, older people, people with disabilities, and

Qualifications

• Minimum 3 years of experience in a broad administration role (reception, data entry, procurement).
• Qualification in Business Administration or equivalent demonstrated experience.
• Advanced skills in MS Office (Excel, Word), Google Workspace, and high-accuracy data entry abilities.
• Experience with stock control, purchasing, and using related systems.

Responsibilities

• Reception & Front Desk: manage switchboard, greet clients, handle general enquiries.
• Procurement & Stock Control: coordinate purchasing of office supplies and maintain asset register.
• Data Entry & Reporting: accurately enter client data, generate reports, ensure data integrity.
• Office Coordination: filing, mail, petty cash, and overall office organisation.
• Team Collaboration: support diverse programs and contribute to a positive workplace culture.

Skills

Data entry

Communication

Organisational skills

Discretion

Teamwork

Education

Business Administration

Tools

MS Office

Google Workspace

CRM systems

Xero accounting

Job description

Administration Officer (Full-time or Part-time)

Full-time 35 hours or Part-time 21-28 hours

Join a Team Making a Difference in Our Community!!

Advance Diversity Services (ADS) is a respected community-based organisation dedicated to supporting Culturally and Linguistically Diverse (CALD) communities in South East Sydney. We are seeking a dedicated and versatile Administration Officer to join our friendly team. This is a fantastic opportunity to provide crucial support that enables our vital services for recent arrivals, older people, people with disabilities, and their carers.

About the Role:

As the Administration Officer, you will be the central hub of our office operations. Working under the guidance of the Corporate Services Manager, you will ensure the smooth and efficient running of our offices through a wide range of administrative, reception, and coordination tasks. Your role is key to maintaining our professional standards and supporting our teams to deliver exceptional service to the community.

We have flexibility! This position is available as either a full-time or part-time role, based across our Hurstville and Kogarah locations.

Key Responsibilities:

Reception & Front Desk: Be the welcoming first point of contact, managing the switchboard, greeting clients, and handling general enquiries.

Procurement & Stock Control: Coordinate purchasing of office supplies, manage inventory, and maintain the asset register.

Data Entry & Reporting: Accurately enter and maintain client and service data, generate reports, and ensure the integrity of our information systems.

Office Coordination: Provide general administrative support, including filing, mail, petty cash management, and maintaining an organised office.

Team Collaboration: Work effectively within a diverse team, supporting various programs and contributing to a positive workplace culture.

We Are Looking For Someone With:

Essential Experience & Skills:

Minimum 3 years of experience in a broad administration role (reception, data entry, procurement).

Qualification in Business Administration or equivalent demonstrated experience.

Advanced skills in MS Office (Excel, Word), Google Workspace, and high-accuracy data entry abilities.

Proven experience in stock control, purchasing, and using related systems.

Excellent communication, organisational skills, and a proactive attitude.

Current NSW Driver Licence and access to a reliable vehicle for work-related travel.

Ability to work both autonomously and collaboratively, with unwavering discretion.

A satisfactory National Police Check or NDIS Worker Screening Check

Experience with CRM systems and Xero accounting software.

Background in community services, not-for-profit, or CALD-focused organisations.

Cash handling experience and a current First Aid certificate.

What We Offer:

SCHADS Award Level 2 employment conditions.

Salary Packaging (up to $15,900 tax-free) after probation, boosting your take-home pay.

A supportive, inclusive, and culturally diverse workplace.

Personal/Carer’s leave entitlements.

Access to a staff wellbeing program.

Opportunities for professional development.

Advance Diversity Services is an inclusive workplace that embraces diversity.We acknowledge and support diversity and inclusion of opinions, cultures and religions. We welcome and encourageapplications from all candidates, including the LGBTQ community, Aboriginal and Torres Strait Islander peoples and people with disabilities.

Closing date for applications: Friday, 16 October 2026

What can I earn as an Administration Officer