Administration Officer -Front of House, First Aid & Library (NEW SCHOOL IN AINTREE OPENING 2027)

Government schools; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Barramayil Primary School, a new UK-style government school opening in 2027, is seeking a versatile Administration Officer to join the school office in Melbourne. You will provide front-of-house services, first aid, and library support while contributing to enrolments, events and general administrative duties to support a growing school community.

Ideal candidates will be adaptable, solution-oriented, and able to work across a broad range of tasks in a dynamic establishment environment, with a

Qualifications

• High-quality administrative, front-of-house, and library support skills.
• Excellent interpersonal and customer service abilities with students, families and staff.
• Ability to work collaboratively, handle competing priorities and maintain confidentiality.

Responsibilities

• Provide welcoming front-of-house reception and answer inquiries.
• Deliver first aid and manage first-aid records, liaising with families as needed.
• Assist in library operations, borrowing/returning resources and cataloguing.
• Plan and support school community events and parent engagements.
• Support enrolment processes, tours and information distribution to families.
• Prepare routine communications, maintain records, and support financial admin tasks.

Skills

Administration

Communication

Teamwork

Tools

Compass

CASES21

Job description

Location Profile Why Join Barramayil Primary School? Joining Barramayil Primary School provides a unique opportunity to be part of a foundation team and contribute to the development of a thriving school community. You will have the opportunity to help establish systems, build positive relationships with students and families, and make a meaningful contribution to the school's growth and success. We are seeking people who are adaptable, solutions-focused and enthusiastic about working in a dynamic environment where no two days are the same. As a new school, all staff play an important role in establishing systems, processes and a positive school culture. The successful applicant will demonstrate flexibility, initiative and a willingness to contribute across a broad range of administrative and operational functions to support the changing needs of the school community. During the school's establishment phase, responsibilities may vary and evolve in response to operational priorities and enrolment growth. As the school develops and staffing structures expand, the role is expected to become increasingly specialised and clearly defined. This position is ideal for an individual who enjoys variety, works well in a collaborative environment and is excited by the opportunity to help shape a growing school community.

About our school and community

Barramayil Primary School is an exciting and dynamic new school to open in 2027 and is located approximately 35-40 minutes from the Melbourne CBD on the lands of the Wurundjeri Peoples. The school is part of an educational and sporting precinct in the suburb of Aintree in the west of Melbourne. We have provision for 700 students with many being able to walk or ride to and from school. The school will be culturally diverse with over 50% of the Aintree population having a language other than English with the largest immigrant groups being Indian, New Zealander, Sri Lankan and Filipino. This diversity of our school will be a significant strength that enriches learning and strengthens relationships. By embracing and valuing our varied cultural backgrounds, experiences and perspectives within our school, we will foster greater understanding, empathy and respect among the students and staff. The diversity positively shapes our culture, helping to create an inclusive environment where all individuals feel seen, respected and valued and where differences are celebrated as a source of learning and connection.

There are key design features or our school which make explicit connections to the land and pay respect to the Wurundjeri people. This will play a significant role in our school culture and ways of working moving forward. Our school will be supported by a range of high-quality fit-for-purpose learning spaces that enhance and enrich student learning. Specialist spaces, including a full-size gym, student kitchen, art and performing arts spaces, break out learning areas, sensory rooms, library and STEM spaces surrounded by Indigenous gardens provide diverse and engaging environments where the students can explore, create, collaborate and extend their thinking. These spaces are intentionally designed to support different learning needs and styles fostering deeper engagement and enabling hands on learning that compliment and strengthen classroom programs.

Our school’s vision is to nurture children who care deeply, act courageously, commit wholeheartedly and contribute meaningfully to their community. At Barramayil Primary School we know that it takes a village to raise a child. Our school’s mission is to empower students through meaningful learning experiences, strong relationships, and opportunities for service. We recognise that raising a child is a shared responsibility, and we’ll work together as a community to nurture compassion, courage, commitment and a sense of purpose.

Our values are: Care, Courage, Commitment and Community. At the heart of our brand-new school is a rare and exciting opportunity: to shape something from the ground up–and the people who join us will define what it becomes. We are seeking individuals who lead with care, value community, show deep commitment, and act with courage. These are the people who will set the tone, model our expectations, and help build a culture where every student and colleague feels supported, challenged, and inspired.

Selection Criteria

Please ensure you read "Other Information" below for information on how to submit your application.

1. Administration, Organisation and Student Support Demonstrated ability to provide high-quality administrative, front-of-house, first aid and/or library support services, including the capacity to manage competing priorities, maintain accurate records and deliver efficient operational support in a busy school environment.
2. Communication, Customer Service and Relationship Building Highly developed interpersonal and communication skills, with the ability to provide exceptional customer service and build positive relationships with students, families, staff, visitors and the wider school community.
3. Teamwork, Adaptability and Professional Practice Demonstrated ability to work collaboratively and independently, exercise initiative and sound judgement, adapt to changing priorities, and contribute to a positive, inclusive and student-centred school culture while maintaining confidentiality and professional standards.

Role

The Administration Officer (Front of House, First Aid & Library) provides administrative and operational support to the school office, delivering high-quality customer service to students, families, staff and visitors. The role includes front-of-house reception duties, first aid administration, library support and general school administration functions. Duties are performed in accordance with established procedures, school policies and Department guidelines. As a member of a newly established school community, the successful applicant will demonstrate flexibility, adaptability and a willingness to undertake a broad range of administrative and operational tasks to support the establishment and growth of the school. Due to the dynamic nature of a new school environment, responsibilities may vary according to operational needs and staffing structures. As enrolments increase and staffing structures develop, responsibilities may evolve and be redistributed to meet the changing needs of the school. Over time, the position is expected to become increasingly specialised and clearly defined while continuing to play a key role in supporting the efficient operation of the school.

Working closely with fellow administration staff, the successful applicant will help foster a cohesive, collaborative and customer-focused office environment. This includes promoting positive working relationships, supporting teamwork, sharing information and contributing to consistent administrative practices that ensure the school office operates effectively and provides a high level of service to students, families, staff and the broader school community.

Responsibilities

Reception and Front of House

• Provide a welcoming and professional first point of contact for students, families, staff and visitors.
• Answer telephone, email and face-to-face enquiries and direct requests appropriately.
• Manage visitor sign-in procedures and maintain visitor records.
• Assist with student attendance processes, late arrivals and early departures.
• Support the distribution of school communications, newsletters and notices.
• Maintain confidentiality when handling sensitive information.

First Aid Administration

• Provide routine first aid to students in accordance with school procedures and approved first aid practices.
• Maintain accurate records of student presentations to the first aid room.
• Contact parents/carers regarding illness, injury or student collection when required.
• Maintain first aid supplies and monitor stock levels.
• Support the administration of student health plans and medical information.
• Assist with the management of student medications in accordance with school procedures.

Library Support

• Assist with the day-to-day operation of the school library.
• Process the borrowing and return of library resources.
• Shelve, catalogue and maintain library collections and displays.
• Assist students and staff to access library resources and technology.
• Support library events, book fairs and literacy initiatives.
• Monitor and maintain library spaces to ensure they are organised and welcoming.

Community Engagement and Events

• Assist with the planning, coordination and promotion of school community events, including Mother's Day, Father's Day, Grandparents and Special Friends events, Book Week activities, information sessions and school celebrations.
• Coordinate event administration, including bookings, communications, volunteer support, catering and purchasing of supplies.
• Support the preparation and distribution of event information to families through Compass and other communication channels.
• Work collaboratively with staff and parent volunteers to ensure successful delivery of community events.

Enrolment Administration Support

• Provide backup support for student enrolment processes during peak periods or staff absences.
• Assist with processing enrolment applications and maintaining accurate student records.
• Support school tours, enrolment enquiries and the distribution of enrolment information to prospective families.
• Assist with the collection and filing of enrolment documentation in accordance with Department and school requirements.
• Maintain confidentiality and accuracy when handling student and family information.

General Administration

• Prepare correspondence, reports, forms and routine communications.
• Maintain student and family records using school administration systems.
• Assist with excursion, incursion and event administration.
• Support purchasing, receipting and other routine financial processes.
• Maintain filing systems and administrative records.
• Perform data entry and basic reporting tasks.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position are invited to apply.

Essential Requirements

• Current Working with Children Check (Employee).
• Current Level 2 First Aid qualification or willingness to obtain.
• Commitment to Child Safe Standards and Department of Education policies.

Desirable

• Previous experience in a school, customer service or administrative environment.
• Experience using Compass, CASES21 or similar management systems.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected] Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview