ADMINISTRATION OFFICER - CONTRACTS & FINANCE

Catholic Education Northern Territory; Darwin; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Salary

35-hour week

Five weeks’ annual leave

Salary packaging and novated leasing

Leave loading 17.5%

Employee rewards program

Discounted school fees

Professional development

Free on-site parking

Job summary

Catholic Education Northern Territory is seeking an Administration Officer- Contracts & Finance based at the Catholic Education Office in Berrimah. You will support the CFO and Contracts Manager, processing data, monitoring compliance, updating systems, and handling day-to-day admin and financial tasks in a fast-paced environment.

The role requires meticulous data handling, ability to manage multiple priorities, and strong communication with school staff and external partners.

Qualifications

• Proven experience in a fast-paced administrative or finance support role.
• Strong data entry and record-keeping skills with high accuracy.
• Ability to manage competing priorities and meet timelines.
• Experience with MS Office or Google software.
• Excellent written and verbal communication.
• NT Working with Children Clearance (Ochre Card) required.

Responsibilities

• Provide general administration support to the Finance & Infrastructure team as directed.
• Assist CFO and management with calendars, travel, board decks, minutes.
• Handle credit card and minor financial reconciliations, and month-end support.
• Maintain program reporting docs and update internal/external systems with compliant data.
• Monitor school reports and follow up on outstanding documentation.
• Populate CENT contract templates, coordinate signing, and upload to Contract Register.
• Maintain records and draft policies and guidelines; update policy register.

Skills

Data entry

Record-keeping

Document preparation

Prioritisation

Attention to detail

Interpersonal communication

Tools

MS Office

Google Workspace

Job description

About Us

Catholic Education Northern Territory (CENT) operates 18 Catholic schools across the Northern Territory, from Early Learning to Secondary, including remote schools. Our schools are places of learning, connection, and growth, guided by the values of Wisdom, Justice, Courage, Compassion, and Love. This role is based at the Catholic Education Office (CEO) in Berrimah.

About You

Are you an experienced admin professional who thrives on variety, takes pride in flawless precision, and loves a role where no two days are ever the same?

The Position

As Administration Officer- Contracts & Finance, you'll leverage your broad background to keep our financial, contract, and grant operations running seamlessly. Supporting the CFO and Contracts Manager, you'll process data, monitor compliance reporting, update system databases, and handle day-to-day administrative and financial tasks. You'll pivot effortlessly between compliance tracking, high-accuracy data processing, system updates, report writing and stakeholder management. If you're a meticulous all-rounder who loves bringing order to complex, fast-moving parts, this dynamic role was built for you.

What We Offer

• Salary of $85k plus super
• 35-hour working week
• Five weeks' annual leave plus additional leave entitlements
• Salary packaging and novated leasing options
• Leave loading equal to 17.5% of 4 weeks' salary
• Employee rewards program (discounts at 450+ retailers)
• Discounted school fees for eligible employees
• Professional development and career growth opportunities
• Free on-site parking - Berrimah office

Key Responsibilities

You'll provide general administrative support across the Finance & Infrastructure team as directed, including:

• Assisting the CFO and management team with general administration, including calendars, travel bookings, board decks, presentations and meeting minutes
• Handling credit card and other minor financial reconciliations, and supporting the Finance team at month end, including entering invoices
• Maintaining program reporting documentation and updating internal and external systems with accurate, compliant data
• Monitoring reports received from schools and following up on outstanding documentation
• Auditing program contributions and maintaining student enrolment data
• Providing administrative support to populate CENT contract templates and scopes of work, coordinate contract signing, and upload contracts to the CEO Contract Register
• Maintaining records and providing administrative support for drafting policies, procedures and guidelines, including keeping the policy register up to date

Skills & Experience

• Proven experience in a fast-paced administrative or finance support role, with strong data entry, record-keeping and document preparation skills
• The ability to manage competing priorities, monitor timelines and proactively follow up with internal and external stakeholders
• Strong attention to detail, with experience performing data audits, verifying records, and providing advice and support
• Experience with Microsoft or Google software, and the ability to learn, navigate and maintain specialized systems, online portals and databases
• Strong interpersonal and written communication skills for working with school staff, project managers and external partners
• A valid NT Working with Children Clearance (Ochre Card) from SAFE NT

Desirable

• Experience in project and contract administration, with knowledge of contemporary contract and grant administration practices and processes
• Experience in a school or other education organization

Aboriginal and Torres Strait Islander people are encouraged to apply.

For More Information, Contact The Recruitment Team On

• 8984 1400

[e-mail]

Applications close: 03 November 2026

The Catholic Education Office reserves the right to close this advertisement early or extend it beyond the closing date.