Administration Officer

Yarram & District Health Service; Yarram; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Salary packaging

Meals benefit

Onsite gym

Onsite cafe

Professional development

Supportive team

Job summary

Yarram & District Health Service in regional Victoria seeks a skilled administrator to support the Quality team. You will manage document control, maintain registers, coordinate meetings and review cycles, format materials, and assist with quality assurance and improvement systems. Full training will be provided in healthcare quality processes.

Ideal candidates will show strong admin experience, meticulous records, and proactive scheduling to help across directorates in a small team.

Qualifications

• Demonstrated experience in administration, coordination or scheduling roles.
• Excellent organisational and time-management skills with the ability to manage competing priorities.
• High level of attention to detail and accuracy in document preparation and record-keeping.
• Experience preparing, formatting and proofreading documents to a professional standard.
• Strong written and verbal communication skills.

Responsibilities

• Maintain document management systems with version control and accessibility.
• Coordinate document review cycles, track due dates and follow up with authors.
• Provide scheduling and admin support for meetings, audits and accreditation activities.
• Maintain registers and databases and support quality systems (training provided).
• Prepare reports, spreadsheets and correspondence for diverse audiences.
• Assist with communications and education activities for staff.

Skills

Administration

Coordination

Scheduling

Time management

Attention to detail

Proofreading

Communication

Microsoft Office

Document management

Report writing

Tools

Microsoft Office Suite

Job description

Yarram & District Health Service - Yarram VIC

You will be supporting the Quality team by providing high level administration support. This is a coordination and document-control role. You will maintain version-controlled documents, keep registers and records up to date, coordinate meetings and review cycles, format and proofread a range of materials, and help the team stay on top of deadlines. You will also provide support to quality assurance and improvement systems. Full training will be provided in quality systems and the healthcare context.

Key responsibilities

• Maintain the organisation's document management systems, ensuring policies, procedures and forms are version-controlled, current, and easy to locate.
• Coordinate document review cycles - tracking due dates, formatting and proofreading documents, and following up with authors to keep everything on schedule.
• Provide scheduling and administrative support for meetings, audits and accreditation activities, including preparing agendas, papers and pre-audit documentation.
• Maintain accurate registers, records and databases, and administer the quality, risk and learning management systems (full training provided).
• Collate information and prepare clear, well-presented reports, spreadsheets and correspondence for a range of audiences.
• Coordinate communications and education activities for staff, including preparing resources, maintaining records, and managing distribution.
• Provide day-to-day administrative support to the Quality team, and assist with projects and additional tasks as required.
• Bring initiative to improving administrative processes, systems and ways of working.
• Work collaboratively across all directorates to achieve organisational goals.
• Ensure high-quality service delivery by adhering to all relevant legislation, policies, protocols, and standards.

About you

• Demonstrated experience in an administration, coordination or scheduling role.
• Excellent organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• High level of attention to detail and accuracy, particularly in document preparation and record-keeping.
• Experience preparing, formatting and proofreading documents to a professional standard.
• Strong written and verbal communication skills, with the ability to liaise confidently across all levels of an organisation.
• Advanced computer skills, including proficiency in Microsoft Office and the ability to learn new software and systems.
• Experience maintaining records, registers or databases, with a strong focus on accuracy and version control.
• Ability to prepare clear, concise and audience-appropriate reports and correspondence.
• A proactive, solutions-focused approach and the initiative to improve administrative processes.
• Ability to work both independently and as part of a small team.
• Salary packaging up to $9,000 per annum.
• Meals/Entertainment benefit up to $2,650 per annum.
• Free access to a brand new state of the art, onsite gymnasium.
• Brand new onsite Cafe.
• Experienced and friendly team to offer support at all times.
• Access to continuing professional development to improve skills and knowledge.

About us

The Yarram and District Health Service (YDHS) is based in Yarram, 220 kilometers southeast of Melbourne on the South Gippsland Highway in rural Victoria. We provide our community with Acute Inpatient services, Dialysis, Urgent Care, Aged Care, Respite Care, Primary Health, Community Services, and an Integrated Health Care Centre. Our consumers and community are at the core of every decision we make. YDHS is committed to the Child Safe Standards. YDHS want to attract and retain the best staff to provide an exceptional service to our community. We promote and develop opportunities for people to contribute to and encourage innovation, leadership, and collaboration. We are committed to making YDHS a Centre of Excellence in everything we do.