Administration Officer

Hoban; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive hourly rate

12% superannuation

ASAP start

Full-time 37.5h

Hybrid work after training

Federal Government environment

Training and onboarding

Career development

Job summary

HOBAN Recruitment is urgently seeking motivated customer‑focused professionals for APS3 Participant Support Officer roles in multiple NSW locations, including Parramatta, Penrith and Wollongong. The position offers 37.5 hours per week, a competitive hourly rate, and potential hybrid work after training.

You will interact with participants and stakeholders face‑to‑face, by phone and email to deliver excellent service.

Qualifications

• Experience in customer service, service delivery or disability sector is preferred.
• Strong written and verbal communication skills required.
• Empathy and professionalism when handling sensitive conversations.

Responsibilities

• Provide frontline customer service to participants and stakeholders.
• Handle inquiries via phone, email, and in person.
• Resolve routine issues and triage complex matters to appropriate teams.
• Maintain accurate records and assist with administrative tasks.
• Support project and operational activities and contribute to process improvements.

Skills

Customer service

Disability sector experience

Service delivery

Stakeholder engagement

Job description

HOBAN Recruitment is seeking motivated and customer‑focused professionals for multiple APS3 Participant Support Officer opportunities within a large Federal Government organisation. This rewarding frontline role provides essential support to participants, customers and stakeholders, helping deliver positive outcomes through high-quality customer service and administrative support.
Multiple Locations | Bega, Coffs Harbour, Katoomba, Windsor, Parramatta, Penrith, Tamworth, Tweed Heads & Wollongong
If you have a background in customer service, service delivery or the disability sector and are passionate about helping others, this could be the perfect opportunity to make a meaningful impact.

About the Role

As an APS3 Participant Support Officer, you will be the first point of contact for participants and stakeholders, providing professional support through face‑to‑face, phone and email interactions.

Key responsibilities include:

• Delivering exceptional customer service and resolving enquiries
• Providing frontline support in a busy office environment
• Managing participant and stakeholder enquiries via phone, email and in person
• Triaging and escalating complex matters to appropriate teams
• Maintaining accurate records and managing shared inboxes
• Making outbound calls to participants and stakeholders as required
• Supporting administrative, project and operational activities
• Conducting research and assisting with issue resolution
• Working collaboratively within a team to achieve service delivery outcomes
• Contributing to continuous improvement initiatives and positive participant experiences
• Competitive pay rate of $38.89 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation to secure your future and support your retirement planning.
• ASAP start date to 31 December 2027 subject to client requirements, allowing you to embark on this exciting opportunity without delay.
• Full‑time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work‑life balance and time.
• Opportunity to work within a Federal Government environment
• Comprehensive training and onboarding program
• Collaborative and inclusive team culture
• Potential hybrid work arrangements following successful completion of initial training requirements

Benefits

• Competitive pay rate of $38.89 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation to secure your future and support your retirement planning.
• ASAP start date to 31 December 2027 subject to client requirements, allowing you to embark on this exciting opportunity without delay.
• Full‑time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work‑life balance and time.
• Opportunity to work within a Federal Government environment
• Comprehensive training and onboarding program
• Collaborative and inclusive team culture
• Career development and valuable government experience
• Potential hybrid work arrangements following successful completion of initial training requirements

About You

To be successful in this role, you will demonstrate:

• Previous experience in customer service, service delivery or the disability sector
• Strong written and verbal communication skills
• Excellent interpersonal skills and the ability to build rapport with diverse stakeholders
• Empathy and professionalism when managing sensitive or challenging conversations
• Sound problem‑solving and decision‑making abilities
• Strong organisational skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Ability to work effectively within a team environment
• Flexibility and resilience in a changing and fast‑paced workplace
• A positive attitude and commitment to delivering outstanding customer outcomes
• Willingness to undertake a National Criminal History Check

Please note you do need to be an AUSTRALIAN CITIZEN for this Federal Government role.

Positions close for submissions on THURSDAY 1st OCTOBER COB.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at ***********@hoban.com.auor visit www.hoban.com.au/adjustments for additional contact details.