Administration Officer

The Royal Children's Hospital; Melbourne; On-site; AUD 87,000 - 96,000; Full time

Benefits offered by this job

Salary packaging

Leading children’s hospital

Friendly team

Job summary

The Royal Children’s Hospital (RCH) in Parkville, Melbourne, seeks an Administration Officer to provide high-quality support to four General Managers across divisions. You will coordinate information, scheduling and communication so clinical and strategic teams can focus on delivering excellent patient care. Entry to senior level, with a base salary range and superannuation.

Qualifications

• Experience providing high-level admin support in a fast-paced hospital setting.
• Ability to coordinate multiple divisions and senior managers.
• Strong data reporting and KPI briefing skills.

Responsibilities

• Manage administrative needs of four General Managers.
• Prepare and present data, KPI reports and briefings.
• Coordinate diaries, meetings and correspondence across divisions.
• Support HR processes.
• Collaborate with Business Partners on data reporting.

Skills

Administrative support

Stakeholder engagement

Microsoft Office

Diary management

Data reporting

Education

Relevant tertiary qualification in business/health administration

Tools

MS Office

Email/Calendar tools

Job description

The Hospital

The Royal Children’s Hospital’s (RCH) Vision is “A world where all kids thrive”.

The RCH is a cornerstone member of the Melbourne Children’s Campus, partnering with Murdoch Children’s Research Institute, The University of Melbourne Department of Paediatrics and The Royal Children’s Hospital Foundation.

RCH has cared for the children and young people of Victoria for more than 150 years since it was founded in 1870. A full range of paediatrics and adolescent health services are provided plus tertiary and quaternary care for the most critically ill and medically complex patients in Victoria, Tasmania, southern NSW and other states around Australia and overseas. The Hospital has more than 6,000 staff, a budget of $850M, 12 wards and 350 beds. Annually, the RCH has 300,000+ Specialist Clinic appointments, 90,000+ Emergency Department presentations and 20,000 elective surgeries.

The RCH is committed to the Child Safe Standards .

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact.

For further Information on RCH is available here .

Administration Officer (AO41-A045) – Ongoing, Full Time

The Royal Children’s Hospital | Parkville, Melbourne VIC

• Excellent employee benefits including salary packaging
• Work for Australia’s leading Children’s Hospital
• Challenging and rewarding work environment
• Friendly and dynamic team

About The Role

We are looking for a highly organised Administration Officer to provide high-quality administrative support to four General Managers across a range of divisions on an ongoing, full time basis. Reporting to the Executive Officer to the CEO, you will be a central point of contact — coordinating information, scheduling and communication so clinical and strategic teams can get on with delivering excellent patient care.

No two divisions run to the same rhythm. You will move between reactive urgency, structured logistics, coordination and strategic planning, making this role a genuine connective point across the hospital’s operations.

Classification for this position will range from A041 – A045 (FTE base salary $87,003.80 to $96,181.28 per annum, plus superannuation).

What You’ll Achieve

• Managing the administrative requirements of the General Managers
• Preparing and presenting data, KPI reports and briefings
• Coordinating diaries, meetings, correspondence and follow-up actions across multiple divisions
• Supporting HR processes
• Collating and reporting data in partnership with relevant Business Partners

Your Skills And Experience

• A relevant tertiary qualification in business, office or health administration (or equivalent relevant experience)
• Demonstrated experience providing high-level administrative support in a complex, fast-paced organisation
• Experience supporting senior managers or multidisciplinary teams
• Strong proficiency in Microsoft Office, particularly Teams, Outlook, Word, Excel and PowerPoint
• Excellent organisational and time management skills, with high-level attention to detail
• Advanced communication and stakeholder engagement skills, sound judgement and initiative

For more information about this position please contactSimone Williams, Executive Officer Ph: 03 9345 4844 Email: [e-mail]

Other Requirements

• Current National Criminal Record Check, or willing to obtain
• Valid Working with Children Check
• Compliance with RCHs “Staff Immunisation - Prevention of Vaccine Preventable Diseases” procedure

Why work at the RCH?

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offer the opportunity to work in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.

We also offer staff benefits such as discounted staff parking, salary packaging, and an award-winning health and wellbeing program.

The RCH is committed to a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse background, all members of the LGBTQI community and people with disability.

It is a requirement of your employment that you be vaccinated against Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children’s Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.

It is also a requirement of your employment that you comply with any direction given by The Royal Children’s Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemption, and offers of employment are conditional on successful completion of background checks including reference checks.

Are you ready to join our team?

Applications close 12 October 2026