Administration Officer

Fenix; City Of Greater Geraldton; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Bonuses

Share plans

Modern facilities

Job summary

Fenix Resources Ltd (ASX: FEX) is seeking an experienced Administration Officer to join our Geraldton operations, supporting day-to-day admin across transport, logistics and mining activities in a fast-paced environment.

You will manage timesheets, work orders, contractor coordination and relocation support, while maintaining safety data records and providing admin support to site management. This is a permanent full-time role with a Monday to Friday roster.

Qualifications

• Previous administration experience in logistics/transport/mining.
• Proficient in MS Office; experience using ERP systems.
• Able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Time Sheet Management – accurately completing timesheets for payroll processing.
• Mex Workorders – handling work orders, purchase orders and bookings for maintenance and repair of equipment.
• Contractor Management – coordinating with contracting companies for site access, accommodation, meals, flights and PO requirements.
• New starter relocation assistance – coordinating relocation of new employees with management and real estate agents.
• Record and track safety data, monthly toolbox minutes, and update safety system indicators.
• Provide general administration support to the management team.
• Assist with onboarding activities for new team members.

Skills

Organisation

Prioritisation

Communication

Tools

MS Office Suite

ERP systems

Job description

Fenix Resources Ltd (ASX: FEX) is a fully integrated mining, logistics and port services business operating in Western Australia’s Mid-West. With a current production rate of over 4 million tonnes of iron ore per annum and a clear pathway to 10Mtpa, Fenix is building a long-term, sustainable operation. Fenix is growing at Weld Range following the securing of a 290Mt high-grade iron ore resource, underpinning its move toward 10Mtpa and driving expanded mining and logistics activity across the region. Supported by strong global partners and a fully integrated mine-to-port network, Fenix is entering a new phase of growth, backed by a clear production plan and pipeline of development projects.

Job Description

Location

Geraldton

Roster

Monday to Friday

Type

Permanent Full-time

To support our continued growth, we are seeking an experienced Administration Officer to join our team. This is a hands-on role requiring a proven administration professional who can confidently manage competing priorities and support the day-to-day administrative requirements of our operations. We are looking for someone who is highly organised, proactive and comfortable working in a fast-paced operational environment, with previous administration experience in transport, logistics or mining highly regarded.

• Time Sheet Management – responsible for accurately completing timesheets to ensure timely processing of employee payroll.
• Mex Workorders – Handling work orders, purchase orders and bookings for the maintenance and repair of equipment. This involves liaising closely with the service providers to ensure accurate scheduling, timely completion of works and accurate billing.
• Contractor Management – corresponding with preferred contracting companies to fulfil various requirements such as site access, accommodation, meals, flights and purchase order requirements.
• New starter relocation assistance – work closely with management and real estate agents in relation to the relocation of new employees.
• Accurately record and track safety related data to support compliance efforts and ongoing safety initiatives including compiling monthly toolbox meeting minutes and adding to the action register, entering lead indicators into the safety system.
• Provide general administration support to the management team.
• Assist with onboarding activities for new team members when required.

Required Skills And Experience

• Previous administration experience within the logistics or transport industry is essential; candidates with relevant mining administration experience will also be considered.
• Proficient in Microsoft Office Suite, particularly Excel, Word and Outlook.
• Experience using multiple ERP systems.
• Proven ability to work effectively in a fast-paced, evolving environment.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.

What's On Offer

• Competitive remuneration and performance-based bonuses
• Service recognition benefits
• Employee Share Plans
• Quality facilities, modern technology and industry-leading equipment