Administration Officer

Qube Holdings Limited; Chinchilla; On-site; AUD 52,000 - 70,000; Full time

Benefits offered by this job

Gym/fitness discounts (Qube Fit)

Discounted health insurance

Volunteer leave

Employee assistance program

Job summary

Qube Energy is seeking an Administration Officer to manage the day-to-day running of the administration office and handle operations, safety, finance, payroll and HR related tasks. The role involves paperwork, filing, IT requests, stock management, procurement, travel bookings and onboarding support.

Ideal candidates will have a Certificate III in Business Administration, at least 3 years of office experience, strong communication skills and proficiency with Microsoft Office.

Qualifications

• Current Driver licence.
• Certificate III in Business Administration.
• Efficient, professional and pleasant phone manner.
• Minimum of 3 years office experience.
• Strong interpersonal skills and the ability to communicate with a variety of people.
• Proficient skills using Microsoft Office, Excel and PowerPoint.
• Ability to work autonomously using a proactive approach to task resolution.
• Ability to be flexible and adaptable to work in a demanding environment.
• Ability to work cooperatively within a small team environment.

Responsibilities

• To ensure all relevant paperwork is collated and attached as per invoicing procedures
• To work as directed by the Accounts Manager
• Maintain employee personnel files
• Managing of IT requests via Shell and Qube systems
• Assist Site Operations Manager with stock of safety equipment
• Ordering of office stationary requirements
• General office filing for personnel, training files
• Manage stock for mailing and attend to all postal mailing and collection
• Archive documents in storeroom
• Attend to office reception - visitors, couriers, contractors and general enquiries
• Manage office correspondence
• Maintain amenities supplies
• Basic PPE consumables
• Basic crib requirements housekeeping
• Toolbox attendance
• Supplier account management, purchase orders and invoicing through Mainpac
• Preparation, creation and management of documents
• Completion of Travel bookings
• Managing of PPE portal for Queensland Employees
• Responsible for distributing business communications to wider Qube Energy team
• Managing of recruitment requests
• Completing and distrubting of meeting minutes
• Assisiting with new employee onboarding

Skills

Phone manner

Interpersonal skills

Autonomous work

Team player

Communication with diverse people

Education

Certificate III in Business Administration

Tools

Microsoft Office

Excel

PowerPoint

Job description

ABOUT THE ROLE

The primary purpose of the Administration Officer is to maintain the day-to-day running of Qube’s administration office as well as undertaking activities associated with operations, safety, finance, payroll and human resources.

SPECIFIC RESPONSIBILITIES

• To ensure all relevant paperwork is collated and attached as per invoicing procedures


• To work as directed by the Accounts Manager


• Maintain employee personnel files


• Managing of IT requests via Shell and Qube systems


• Assist Site Operations Manager with stock of safety equipment


• Ordering of office stationary requirements


• General office filing for personnel, training files


• Manage stock for mailing and attend to all postal mailing and collection


• Archive documents in storeroom


• Attend to office reception - visitors, couriers, contractors and general enquiries


• Manage office correspondence


• Maintain amenities supplies


• Basic PPE consumables


• Basic crib requirements housekeeping


• Toolbox attendance


• Supplier account management, purchase orders and invoicing through Mainpac


• Preparation, creation and management of documents


• Completion of Travel bookings


• Managing of PPE portal for Queensland Employees


• Responsible for distributing business communications to wider Qube Energy team


• Managing of recruitment requests


• Completing and distrubting of meeting minutes


• Assisiting with new employee onboarding

Qualifications and Skills

• Current Driver licence


• Certificate III in Business Administration


• Efficient, professional and pleasant phone manner


• Minimum of 3 years office experience


• Strong interpersonal skills and the ability to communicate with a variety of people


• Proficient skills using Microsoft Office, Excel and PowerPoint


• Ability to work autonomously using a proactive approach to task resolution


• Ability to be flexible and adaptable to work in a demanding environment


• Ability to work cooperatively within a small team environment

Why QUBE?

At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success.

BENEFITS

• Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.


• Discounted health insurance


• Special paid leave to participate in volunteering activities


• Unlimited access to employee assistance program delivered through Sonder Health


• Generous paid parental leave


• Access to Qube wellbeing program

Join us at Qube Energy, where we are not just meeting industry standards but setting them. Be part of a dynamic team that is shaping the future of supply chain with passion, innovation, and a relentless commitment to safety, efficiency, and reliability. If you're looking for your next big opportunity, Qube Energy is the place to be. Let's drive the future together!

ABOUT US

Are you ready to be part of something extraordinary? At Qube Energy, we are revolutionising the supply chain landscape for the Energy, Mining, and Industrial sectors in Australia’s resource-rich locations. As a business unit of Qube Ports, we harness our extensive network and unparalleled expertise to deliver innovative, tailored solutions that drive efficiency and reliability for our clients.

BE SAFEis at the core of everything we do. We are committed to creating a safe working environment for our team and clients, ensuring that every operation is conducted with the highest standards of safety and care. Our focus on efficiency means we are constantly optimising our processes to deliver the best results, while our dedication to reliability ensures that our clients can count on us to meet their needs, every time.

Imagine working with a team that is committed to maximising the value of our current services while boldly diversifying into a full suite of in-house transport, and supply chain services. Our operations are data-driven and supported by cutting‑edge systems and IT solutions, all managed by a high-performance team dedicated to excellence.

ABOUT YOU

You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our ‘QUBE SAFE’ initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.

Qube is an Equal Opportunity Employer, and we encourage women and Indigenous peoples of all ages to apply.