Administration & Mobilisation Assistant

Wabtec Corporation; City of Brisbane; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Discounted health insurance

Novated leasing options

Lifestyle discounts with retailers

Employee Assistance Program

Free onsite parking

Job summary

Wabtec Brisbane Northside is seeking an Office Administrator to provide administration and project support to the Digital Intelligence Signaling & Systems team in Brisbane Northside. You will handle travel bookings, invoicing, purchasing, and OH&S admin to keep projects running smoothly.

This full-time role based at Banyo offers free onsite parking and the chance to work in a busy, service-oriented environment.

Qualifications

• Experience working as an Administrator in a services environment.
• Strong Microsoft Office Suite skills.
• Excellent attention to detail and ability to meet deadlines.
• Can-do attitude in a busy, fast-paced environment.

Responsibilities

• Provide administrative support for all aspects of office and project operations.
• Mobilisation of employees on projects; travel and accommodation bookings; onboarding new employees.
• Manage purchasing of office requisites such as stationery, office equipment and consumables.
• Monthly intercompany invoicing and receipting invoices for materials ordered.
• Manage product sales of relays for WCS including invoicing, ordering and quoting.
• Coordinate OH&S and HR administration and onboarding; support reporting and analytics.

Skills

Administrative experience

Microsoft Office Suite

Attention to detail

Deadline oriented

Education

Post-secondary Administration qualifications

Tools

Microsoft Office Suite

Job description

Fortune 500 Company- Job Security and Career Progression opportunities

Northside location: Drive to work!

Rewards & Recognition Program

Discounted health insurance with Medibank

Novated Leasing options

Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 500+ other retailers

Access to our Employee Assistance Program

Who will you be working with?

Wabtec’s Digital Intelligence Signaling & Systems team is a recognized industry leader in the successful delivery of complex integrated system projects. These projects involve signaling, train control, communications, and back-office solutions with a strong focus on project execution, schedule adherence, and customer satisfaction

You will workcollaborativelywith all office staff at our Brisbane Northsidelocationsupporting inaspects of administration and coordination as well as detailed supporttoour Signaling and Systems project team.

Where will you be Working?

The office is located in Banyo, on Brisbane's Northside. This is a full-time, permanent position with free onsite parking.

How will you make a difference?

This positionis responsible forconducting andmaintainingoffice administration and services, whilst also supporting the business with finance /project administration and coordination.

What will your typical day look like?

• Provide administrative support for all aspects of office& projectoperations.


• Mobilisation of employees on projects; including Travel and accommodation bookings + Onboarding new employees


• Manage the purchasing of office requisites such asstationery, officeequipmentand consumables


• Monthly Intercompany invoicing, receipting invoices for materials ordered


• Manage product sales of relays for WCS including invoicing, ordering and quoting


• Manage office reception, in particular telephone switchboard, incoming & outgoing mail/packages, officeappointmentsand meetings


• Assistin the preparation and consolidation of time sheeting, invoicing, reporting, general administration and asrequired


• Coordinate OH&S and HR administration and onboarding


• Report consolidation and operational analytics support


• Liaise with external vendors and suppliers for project needs

What do we want to know about you?

• Experience working as anAdministrator in a services environment


• Strong Microsoft Office Suiteskills


• Excellent attention detail/accuracy and capable of working to deadlines.


• A 'can do' attitude enabling you to thrive in a busy and fast paced environment.

Preferred

Post-secondary and Administration Qualifications

Prior experience operatingtime sheetsoftware

Please note: Successful candidates will be required to complete background and criminal history check

We thank all applicants for their interest; each application will receive a response.

We do not accept unsolicited contact from recruitment agencies.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.