Administration Manager

White Now Consulting; Randwick City Council; On-site; AUD 90,000 - 110,000; Full time

Job summary

Randwick Club Group is seeking an experienced Administration Manager to oversee governance and compliance across its Coogee Beach Club and The Avenue Bowling Club in Randwick. The role partners with the CEO to ensure impeccable record-keeping, strong governance, and efficient administration across two community clubs.

The successful candidate will drive the transition to an electronic filing system, maintain accurate employment records and support broader compliance activities.

Qualifications

• Experience in governance or compliance management.
• Strong understanding of corporate governance and record-keeping.
• Experience implementing or managing electronic document management systems.
• High attention to detail and strong organisational skills.
• Ability to work autonomously and with senior leadership.
• Discretion with confidential information.
• Experience in clubs or hospitality and familiarity with related acts is preferred.

Responsibilities

• Manage governance and compliance across both clubs.
• Prepare, coordinate and distribute Board Papers for meetings.
• Handle Board and executive correspondence with discretion.
• Act as a key communication link between Board, CEO, management and staff.
• Collaborate with CEO on administrative priorities and governance requirements.
• Lead transition to electronic filing and centralised records.
• Digitise legacy records and maintain compliant employment records.
• Support broader administrative and compliance functions as required.

Skills

Governance

Compliance

Board papers

Communication

Autonomy

Discretion

Tools

Document management system

Job description

The Randwick Club Group | Coogee Beach Club & The Avenue Bowling Club, Randwick

Join One of Randwick's Most Iconic Club Groups

The Randwick Club Group is home to two much-loved community clubs -Coogee Beach Club and The Avenue Bowling Club at Randwick. For generations, our clubs have been at the heart of local life, and as we continue to grow, we're looking for an experienced Administration Manager to bring order, structure and modern systems to our governance and compliance operations.

We're seeking a highly organised and detail-driven Administration Manager to take ownership of all governance and compliance matters across the Group. Working closely with the CEO, you will be the backbone of our administrative operations—ensuring the Board is well supported, our records are impeccable, and our clubs remain compliant, efficient and future-ready.

About the Role

As Administration Manager, you will:

• Manage all governance and compliance matters across both clubs
• Prepare, coordinate and distribute Board Papers ahead of meetings
• Handle Board and executive correspondence with professionalism and discretion
• Act as a key communication link between the Board, CEO, management and staff
• Work closely with the CEO on administrative priorities, reporting and governance requirements
• Lead the transition to electronic filing, consolidating records into a single, centralised system (“One Spot”)
• Digitise and modernise legacy record-keeping - moving the Group from manilla folders to the big screen
• Maintain accurate and compliant employment records
• Support broader administrative and compliance functions as required

Administration Manager

To Be Successful in This Role, You Will Have:

• Proven experience in an administration, governance or compliance management role
• Strong understanding of corporate governance, record-keeping and compliance obligations (club or not-for-profit sector experience highly regarded)
• Excellent written communication skills, particularly in preparing Board papers and formal correspondence
• Experience implementing or managing electronic document management systems
• High attention to detail and strong organisational skills
• Ability to work autonomously and collaboratively with senior leadership
• Discretion and sound judgement when handling confidential and sensitive information
• Highly desired: experience in the registered clubs or hospitality sector, including familiarity with the Registered Clubs Act, Liquor Act, gaming compliance obligations, AML/CTF, Privacy Act and counter-terrorism financing requirements, and workplace health and safety obligations.

Why Join Us?

This is an opportunity to play a meaningful role in a small, community-minded club group with deep local roots. You will work closely with the CEO and Board, have real visibility across the organisation, and help modernise systems and processes that support two much-loved local clubs and the communities they serve.