Administration Manager

Lindsay Australia Ltd; Melbourne; On-site; AUD 100,000 - 140,000; Full time

Benefits offered by this job

Ongoing career development and transf

Safety-first and inclusive workplace

Gift to celebrate service milestones

Referral reward

Discount on merch and tyres

Novated Leasing pre-tax vehicle

Financial support for training &/t

Job summary

Lindsay Australia Ltd at Derrimut Depot (Melbourne) seeks an experienced Administration Manager to lead from the front and oversee transport administration for a 200-strong, 24/7 operations team. Reporting to the 2IC Depot Manager, you’ll supervise a six-person administration team across seven days, drive accuracy, and lead performance improvement in a fast-paced environment.

As part of Australia’s largest fresh produce transporter, you’ll ensure efficient pallet processes and logistics support

Qualifications

• Experience in a leadership role within temperature-controlled transport.
• Excellent communication skills and approachable leadership.
• Strong knowledge of operations, pallet processes and HACCP or cold-chain requirements.

Responsibilities

• Supervise and coordinate the administration team
• Ensure adequate resourcing to meet operational demands
• Oversee manifesting accuracy of despatched loads
• Manage driver debriefing when needed
• Ensure pallet administration accuracy and timely processing
• Become subject matter expert in administration systems and processes
• Train and support team on systems and processes
• Set performance expectations and manage outcomes
• Lead from the front in a hands-on environment
• Partner with Depot Management to maximise site efficiency

Skills

Leadership

Communication

Team management

Administration

TruckMate

HACCP

Cold-chain

Pallet processes

Tools

TruckMate

Job description

Why You’ll Love this Role:

Derrimut Depot (Melbourne) is one of the busiest depots in the Lindsay Transport network — and we’re looking for a highly experienced Administration Manager to step in and lead from the front.

With a 200-strong workforce and 24/7 operations, reporting to the 2IC Depot Manager, you’ll oversee transport administration and lead a team of 6 working across the 7 days of operations. Driving accuracy and continuous performance improvement while keeping everything running smoothly in a fast-paced environment is core to success in this role.

As part of Lindsay Transport, Australia’s largest fresh produce transporter, you’ll play a key role in moving critical, temperature-controlled freight where timing and accuracy matter most.

This is a full-time role with real pace, responsibility, and the chance to make your mark in the nation’s biggest temperature-controlled transport business.

What You’ll Do:

• Supervise and coordinate the administration team




• Ensure adequate resourcing to meet operational demands




• Oversee manifesting to ensure accuracy of despatched loads




• Manage and when necessary, perform driver debriefing




• Ensure accuracy of pallet administration via manifesting and ensure timely processing of all transactions




• Become subject matter expert in all administration systems and processes.




• Train and support new and current team members on systems and processes




• Set clear performance expectations and manage outcomes




• Lead from the front in a hands-on environment




• Partner with the Depot Management team to maximise site efficiency

What You Bring:

• Experience in a similar leadership role, ideally within temperature-controlled transport.




• Excellent communication skills.




• Approachable leadership style that builds trust and team engagement




• Strong operational knowledge, preferably including TruckMate, HACCP or cold-chain requirements and pallet processes




• Sound administration skills across daily and weekly reporting, payroll, purchase orders and invoice approvals




• A proactive, solutions-focused approach with the ability to manage competing priorities and remain effective under pressure




• Self-motivation, strong leadership presence and a genuine commitment to safety




• Ability to build strong relationships and engage a diverse workforce

What We Offer:

• Ongoing career development and transfer opportunities in our growing Australia-wide business


• Supportive, safety-first and inclusive workplace culture


• Receive a Gift to celebrate your service milestones


• Get a $1500 reward for referring others to Lindsay


• Score a 40% discount on Ringers Western merch and 15% off Bridgestone Tyres


• Lease your next Vehicle pre-tax through our Novated Leasing partner


• Access to financial support to complete training & tickets

Equal Opportunity Employer: The Lindsay Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.